Project Aide

Applications to be submitted by May 11, 2026

Compensation Grade

P11

Compensation Details

Minimum: $47,405.00 - Maximum: $47,405.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

(OPH) Office of Public Health

Responsibilities

Job Description:

The Project Aide will provide project assistance and administrative and operational support to the Western Regional Office – Geneva District Office’s administrative program. The incumbent will support Environmental Health staff in preparing for field inspections and will review, compile, process, and maintain documentation; update and track data systems; and respond to internal and external inquiries.

Duties Include, But Are Not Limited To

• Compile, prepare and distribute documents and correspondence
• Process and update tracking databases to help ensure accuracy and completeness
• Maintain and organize electronic and paper filing systems in accordance with record retention policies and programmatic needs
• Route and respond to inquiries via shared inboxes, phone, and in-person interactions
• Set up and coordinate meetings, including scheduling and logistics
• Verify and track incoming and outgoing documents and materials
• Maintain office workflows by monitoring communications, supplies, and equipment needs
  
  

This position provides an opportunity to contribute to and support efficient and effective office operations within a collaborative work environment.

Minimum Qualifications

Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, administrative experience and/or project assistant experience.

Preferred Qualifications

• Experience with file and data management
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings
• Experience organizing and prioritizing tasks
• Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills
• Experience handling confidential information
• Customer service experience
  
  

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is fully onsite and does not allow telecommuting.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
• And so much more!
  
  

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.