Medical Staff Coordinator II- Medical Staff Services

POSITION SUMMARY

The Medical Staff Coordinator II serves as an essential link and resource between senior management and medical staff to coordinate the operational processes and ongoing credentialing, privileging and medical staff governance functions. The Medical Staff Coordinator II provides administrative and operational support to the System Medical Staff Services Department, and is accountable for all aspects of organizing and supporting meetings required to accomplish credentialing in conformance with established policies, regulations and laws. The Medical Staff Coordinator II supports the Director of Medical Staff Services and Chief Medical Officer (CMO).

PRIMARY ACCOUNTABILITIES

• Audits, assess’, procures, implements, effectively utilizes and maintains practitioner credentialing processes and information systems as outlined by the department. Uniformly apply clearly defined credentialing or privileging processes to all practitioners
• Evaluates credentialing and privileging requests and evidence of education, training and experience to determine eligibility for requested privileges, and membership. Includes pulling and analyzing case and procedure logs from internal and external facilities Ensures appointment and reappointment credentialing files are complete and accurately verified along with all required documentation prior to review of the physician leaders, Director and CMO across the IDN. Recognizes, investigates and validates discrepancies and adverse information obtained
• Participates in an ongoing assessment of governing documents (bylaws and rules and regulations and policies and procedures) to ensure continuous compliance Demonstrates an understanding of state and regulatory standards in relation to medical staff credentialing and privileging including telemedicine and credential by proxy, may meet with regulatory surveyors as needed
• Ensures all office policies are maintained in support of the bylaws and regulatory authorities.
• Participates in and takes minutes at designated medical staff meetings. Meeting minutes are recorded, transcribed and distributed according to policy and agreed upon timeframe.
• Serves as advisor occasionally to new Associates responsible for training and leading in the department.
• Acts as an effective liaison for administration, hospital departments, medical staff members, board members or other offices.
• Identifies and reports to the leader adverse actions taken against a licensed practitioner in accordance with applicable law
• Develops and cultivates working relationships with key stakeholders, both internal and external to ensure appropriate awareness of key issues and decision making
• Maintains the medical staff bank account – making deposits, writing checks, completing 1099’s for medical staff leaders, creating and sending invoices for annual medical staff dues and application fees.

MINIMUM QUALIFICATIONS

• Education: Associate’s degree in a relevant field.
• Work Experience: Two (2) years’ of Medical Staff Professional, Credentialing, and Privileging experience.
• Licensure: None
• Certification: None
• Skills/Knowledge/Abilities:
• Proficiency with Microsoft Office – Outlook, Word, Excel, PowerPoint.
• Proficiency and knowledge of Credentialing software programs.
• Demonstrates excellent written, oral and interpersonal communication skills.
• Ability to prioritize and organize to maximize quality, value and service.
• Must be able to work independently prioritize and organize work to maximize quality, value and service.
• Ability to work in multiple locations in the Hospital Division.

PREFERRED QUALIFICATIONS

• Education: Bachelor’s degree in a relevant field.

PHYSICAL REQUIREMENTS

• Majority of time involves sitting or standing; occasional walking, bending, and stooping.
• Long periods of computer time or at workstation.
• Light work that may include lifting or moving objects up to 20 pounds with or without assistance.
• May be exposed to inside environments with varied temperatures, air quality, lighting and/or low to moderate noise.
• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• Workspace may vary from open to confined.
• May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.

ABOUT HEALTH FIRST

At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.