Medical Staff Coordinator I - Medical Staff Services

POSITION SUMMARY

The Medical Staff Coordinator I provides administrative and operational support to the Medical Staff Services department. The Medical Staff Coordinator I is an entry-level position that assists with credentialing, privileging, and medical staff governance processes under close supervision. The Medical Staff Coordinator I supports the development of foundational knowledge in medical staff operations, regulatory compliance, and healthcare credentialing.

PRIMARY ACCOUNTABILITIES

• Assists in collecting, organizing, and verifying documentation for initial and reappointment credentialing files.
• Enters and updates practitioner data in credentialing software systems.
• Maintains accurate and confidential records of medical staff members.
• Supports in tracking expiration dates for certifications, and other required documents.
• Performs data entry duties to support the medical staff quality functions and Continuing Medical Education (CME) and student functions.
• Provides administrative support for medical staff meetings, including scheduling, and catering and assist in preparing agendas, and taking minutes.
• Distributes meeting materials and minutes in accordance with department policies.
• Delivers support to maintain departmental policies and procedures in alignment with medical staff bylaws and regulatory standards.
• Serves as a point of contact for routine inquiries from licensed practitioners, hospital departments, and external organizations.
• Works with the communication team to send all medical staff communications.
• Puts together the monthly physician lounge PowerPoint
• Escalates complex issues to senior staff and leadership as appropriate.

MINIMUM QUALIFICATIONS

• Education: High School Diploma or equivalent.
• Work Experience: None
• Licensure: None
• Certification: None
• Skills/Knowledge/Abilities:
• Proficiency with Microsoft Office – Outlook, Word, Excel, PowerPoint.
• Demonstrates excellent written, oral and interpersonal communication skills.
• Ability to prioritize and organize to maximize quality, value and service.
• Must be able to work independently prioritize and organize work to maximize quality, value and service.
• Ability to work in multiple locations in the Hospital Division.
• Demonstrates a commitment to learning and growth within the department.

PREFERRED QUALIFICATIONS

• Education: Associate’s degree in a relevant field.
• Work Experience:
• Prior administrative or healthcare experience.
• Experience in a healthcare setting, particularly in medical staff services, credentialing, or provider relations.

PHYSICAL REQUIREMENTS

• Majority of time involves sitting or standing; occasional walking, bending, and stooping.
• Long periods of computer time or at workstation.
• Light work that may include lifting or moving objects up to 20 pounds with or without assistance.
• May be exposed to inside environments with varied temperatures, air quality, lighting and/or low to moderate noise.
• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• Workspace may vary from open to confined.
• May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.

ABOUT HEALTH FIRST

At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.