Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team and support daily office operations with enthusiasm and professionalism. This role offers an exciting opportunity to be the backbone of our administrative functions, ensuring smooth communication, efficient management of office tasks, and exceptional customer support. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for delivering outstanding service in a fast-paced environment. This paid position is perfect for someone eager to grow their administrative expertise and contribute to a vibrant workplace.

Duties

• Manage front desk responsibilities, greeting church members and visitors with a friendly, professional demeanor while maintaining a positive first impression.
• Operate phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools.
• Handle scheduling tasks, including calendar management for executives or team members, coordinating meetings, appointments, and conference room bookings.
• Assist with clerical duties such as filing, proofreading documents, managing correspondence, and organizing office supplies.
• Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate financial record-keeping.
• Provide customer service support by addressing inquiries, supporting client needs, and ensuring a positive experience for all visitors and callers.
• Maintain office organization through filing systems, inventory management, and ensuring the workspace remains efficient and welcoming.
• Contribute to office management tasks such as coordinating maintenance requests or liaising with vendors when needed.
• Demonstrate strong time management skills to prioritize tasks effectively in a busy environment.

Qualifications

• Proven experience in an administrative or clerical role with strong office management skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
• Prior experience with QuickBooks or bookkeeping is highly desirable.
• Exceptional organizational skills with keen attention to detail; ability to multitask efficiently.
• Strong communication skills with the ability to provide excellent customer support via phone and in person; bilingual abilities are a plus.
• Familiarity with multi-line phone systems and front desk operations; experience as a medical or dental receptionist is advantageous.
• Demonstrated professionalism in phone etiquette and customer interactions.
• Ability to handle confidential information discreetly while maintaining accuracy in record-keeping.
• Personal assistant experience or experience managing calendars will be considered an asset.
• High school diploma or equivalent required; additional certifications in office administration or related fields are beneficial. Join us as an Administrative Assistant and become an integral part of our vibrant team! Bring your energy, organizational prowess, and dedication to delivering exceptional support—help us create an efficient workplace where everyone thrives!

Pay: $18.50 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $19 - $22