Head Start/ERSEA Preschool Program Assistant II

Head Start is a federally funded early childhood program that promotes school readiness by providing comprehensive education, health, nutrition, and family support services to eligible children and families. Within Head Start, ERSEA—Eligibility, Recruitment, Selection, Enrollment, and Attendance—ensures that programs identify and serve the children and families who will benefit most. The Head Start/ERSEA Program Assistant will play a key role in supporting these processes and helping our Federal Programs team deliver high-quality, equitable services to our community.

Essential Job Functions:

• Aids with application processes for Head Start and VPI, specific standards of documents required of new students
• Records, files and maintains paperwork for the department within electronic filing software or programs
• Establishes and maintains a system for document disposal per the Library of Virginia
• Tracks and maintains information on required health screenings for all students
• Coordinates with all School Nurses for initial screenings and Spring Screenings of PreK Students
• Tracks and maintains information on all required developmental screenings for all students.
• Coordinates with ECSE for collaborative student onboarding and tracks information regarding students screening and evaluation for IEPs
• Prepares federal documents as required:
• Provides monthly enrollment reports to Federal Government for Head Start
• Provides data for monthly School Board Meeting Reports
• Support annual grant writing
• Processes Annuel Program Information; submits to the Federal Government
• Establishes and maintains a system for tracking training records of HS and VPI teachers
• Provides data for VPI Bi-annual Reporting and projections
• Maintains a staff checklist and regularly updates/reviews for required training, certifications, credentials, and criminal background checks
• Supports Policy Council meetings, Health Services Advisory Committee and other committees in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports and other information; provides monthly data reports for policy council, including information on assessment data of students
• Assists with meeting logistics, such as child care arrangements, snacks, room set-up, etc
• Provides support for staff meetings, training and other events as needed and/or requested
• Keeps abreast on Head Start Performance Standards and local/state child care regulations
• Attends specialized Head Start ERSEA training as required
• Assists Program Director in all aspects of program administration, as required.

Click here to read the full job description for this role. 

Education and Experience:

Required

• High School Diploma or GED certificate
• Three (3) years of administrative experience, ideally within the Education industry

Preferred

• Associate’s Degree and/or special certificates with an emphasis in Business Administration, Data Analysis or related field  

Special Requirements:

• Employee must complete a minimum of 15 hours of Professional Development each school year for ERSEA compliance

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia. 

So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference. 

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams, please visit our website at https://www.spotsylvania.k12.va.us/.

Employment Terms: Employment may be offered as a 12-Month (243 Day), full-time position. The work schedule for this position is 7.5 hours worked per day, excluding lunch. This position is evaluated annually.

Benefits Eligibility: Eligible 

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

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Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

Salary : $39,469 - $65,769