What are the responsibilities and job description for the Administrative Assistant position at HDM?
Company Description HDM Corp. is an Omaha-based, woman-owned company that partners with clients nationwide to improve the billing process of home health care agencies. The organization specializes in designing customized solutions rather than relying on one-size-fits-all approaches. By focusing on the unique needs of each customer, HDM Corp. aims to deliver more effective, efficient, and responsive home health care administration services. Team members have the opportunity to contribute to meaningful work that supports better outcomes for clients and the people they serve.
Role Description The Administrative Assistant is a full-time, on-site role based in Omaha, NE, providing day-to-day administrative and clerical support to ensure smooth office operations. Responsibilities include answering and directing phone calls, managing schedules and calendars, organizing and maintaining files (physical and digital), and preparing documents, reports, and correspondence. The role also supports executives and team members with meeting coordination, travel arrangements, and basic data entry or record keeping. The Administrative Assistant will greet visitors, handle incoming and outgoing mail, maintain office supplies, and assist with special projects as needed. This position requires a detail-oriented professional who can manage multiple tasks, follow established procedures, and provide courteous, timely support to internal and external stakeholders. This role will also assist in the onboarding of new clients, set up of their accounts and assist in helping other team members with billing electronic claims for home health agencies.
Qualifications
- Strong Administrative Assistance and Clerical Skills, including file management, scheduling, data entry, and document preparation.
- Professional Phone Etiquette and Communication skills, with the ability to interact clearly and respectfully with clients, vendors, and colleagues.
- Experience with Executive Administrative Assistance tasks, such as calendar management, meeting coordination, and support for leadership.
- Proficiency with common office software (e.g., Microsoft Office) and ability to learn new systems quickly.
- High level of organization, attention to detail, and ability to prioritize multiple requests in a fast-paced environment.
- Dependable, collaborative work style with a commitment to confidentiality and ethical handling of sensitive information.
- High school diploma or equivalent required; additional education or training in business, office administration, or a related field is a plus.
- Prior experience in a home healthcare or professional services environment is beneficial but not required.