Administrative Assistant

A STRONG COMMITMENT TO QUALITY EARLY EDUCATION PROGRAMS

WHERE PASSION MEETS PURPOSE

SIGN ON BONUS = $3,000.00

Deadline for Applications: April 30, 2026, or until the position is filled.

Job Title: Administrative Assistant

Position Summary

The Administrative Assistant position provides administrative support to the management team and Senior Office Manager while helping maintain consistent administrative systems across Head Start program sites. This role assists with scheduling, documentation, communication, and general office operations.

Key Responsibilities

• Provide administrative and clerical support including filing, data entry, scanning, copying, and document management.
• Support leadership and program staff with scheduling, correspondence, and administrative tasks.
• Assist with tracking office supplies, requests, and administrative workflows.
• Help coordinate meetings, documentation, and reporting.
• Maintain confidentiality of sensitive information.
• Assist with emergency preparedness planning and administrative processes.

Qualifications

• High school diploma or GED required.
• Minimum of two (2) years of progressively responsible administrative experience required.
• Strong technology literacy and experience with computer software required. (i.e., Office 365, Outlook, SharePoint, Excel spreadsheets, Word (including formatting & mail merge) required. PowerPoint experience a plus.
• Associate’s degree in Business Administration or related field preferred.
• One (1) year experience in an office setting preferred.
• Experience in Head Start, early childhood education, or human services preferred.
• Bilingual skills preferred

Schedule: 40 hours per week, 52 weeks per year

Starting Pay: $20.90 per hour

Competitive Benefits for Full-Time Employees (30 hours per week)

• Birthday off with pay

• 13 paid holidays

• Paid sick, personal, vacation days

• 403b retirement plan with maximum 3% Agency match

• Education reimbursement

• Employee assistance program

• Health & dental insurance

• Employer-paid life insurance

• Employer-paid long-term disability insurance

• Unique in-classroom and in-agency support

• Embedded Professional Development

• Career-Growth Coaching & Support

• In-house Comprehensive Support Team helps teachers in all aspects of their work EOE/AA

EOE/AA

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.