What are the responsibilities and job description for the Payroll Specialist position at HCI Group, Inc.?
Job Summary
The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with tax laws, and maintaining accurate employee records for approximately 250 employees using the Paycom payroll system, and PEO, TriNet.
Hybrid – 2 days a week in-office. Must live within 60 miles of our headquarters in Tampa, FL.
Essential Functions
The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with tax laws, and maintaining accurate employee records for approximately 250 employees using the Paycom payroll system, and PEO, TriNet.
Hybrid – 2 days a week in-office. Must live within 60 miles of our headquarters in Tampa, FL.
Essential Functions
- Accurate and timely payroll processing: weekly, bi-weekly and semi monthly
- Prepares and audits payroll coversheets for each pay cycle
- Responsible for the overall maintenance of the Paycom payroll system
- Enter payroll corrections, benefit deductions, and garnishments
- Runs and audits payroll reports, pre/post pay cycle
- Investigate and resolve discrepancies in payroll and benefits deductions
- Audit and support 401(k) plan compliance, hardships, and loans
- Supports benefits EDI feeds and reporting across carrier integrations with Paycom
- Process employment verifications
- Maintain employee personnel files – both paper and electronic copies
- First-level support for both managers and employees regarding payroll and timecards
- Supports on/off-boarding processing in Paycom alongside the HR Generalist
- Updating any pay or job titles for employees on Paycom
- Setting up new states in Paycom, including state and federal labor law posters/boards
- Maintaining company forms & documents on Paycom
- Conducts the annual I-9 audit
- Supports ACA reporting (Forms 1094-C/1095-C)
- Leads W-2 preparation and year-end payroll processing
- Sending out performance reviews and follow up reminders to staff
- Sending out all policy updates and track to ensure employees complete
- Must be able to work immediately after any catastrophic weather event, potentially relocating to a non-affected area in order to have internet access, company expensed.
- Other duties as assigned by the HR Manager or Director – Corporate Services
- Ability to organize, multitask, and prioritize in a deadline-driven environment
- Attention to detail, thoroughness, and accuracy are a must
- Must be able to maintain employee confidentiality and protect payroll operations by keeping all information confidential
- Excellent written and verbal communication skills
- Ability to deliver exceptional internal customer service
- Ability to build strong working relationships will all levels of the organization
- Working knowledge of Excel - ability to create basic formulas, build and maintain spreadsheets, create ad-hoc reports
- Able to calculate manual checks, hours worked, overtime, and other payroll calculations.
- Understand and apply company policies fairly with regards to payroll, time and attendance, benefits administration, and paid time off
- Ability to research payroll and benefits administration issues and clearly present findings to management for review
- Experience with payroll tax reconciliation and W-2/ACA year-end reporting
- Commitment to payroll best practices and regulations
- AS degree required/BS degree preferred
- 3– 4 years of payroll processing experience required, Paycom experience a plus.
- Progress toward CPP or FPP preferred