HR Generalist

JOB TITLE:                           HR Generalist

STATUS:                               Full time, Exempt

DEPARTMENT:                  Corporate Services

SUPERVISOR TITLE:        HR Manager 

JOB SUMMARY

The Human Resources Generalist is responsible for performing HR related duties on a professional level working closely with HR management, and all HCI staff and external stakeholders. The HR Generalist works on full-cycle recruiting activities, onboarding, employee benefits, payroll, and general HR policy.

ESSENTIAL FUNCTIONS

• Coordinate full-cycle recruiting activities, including posting job openings, screening resumes, scheduling interviews, and communication with candidates.
• Coordinate and execute new hire onboarding process to ensure a smooth and welcoming experience.
• Serve as a trusted first point of contact for employee questions related to policies, procedures, benefits, and general HR matters.
• Facilitate the administration of employee benefit programs, including health insurance, retirement plans, leave programs, wellness initiatives, and reward programs.
• Maintain accurate, confidential employee personnel files in compliance with federal, state and local requirements, including the company’s legal team.
• Assist with payroll processing by collecting, verifying, and submitting accurate employee data for new hires, terminations, and transfers in accordance with annual compliance audits.
• Supports the performance management and open enrollment process.
• Collaborate closely with finance team to ensure alignment of benefits administration, invoicing, and compliance with Sarbanes-Oxley (SOX) regulations.
• Assists with corporate training and development plans
• Advises management and HR staff of workplace issues and concerns
• Support the management team providing HR guidance when appropriate
• Assists with HR reporting, data entry, and documentation.
• Assist with HR work investigations as needed.
• Other duties as assigned

REQUIRED SKILLS & EXPERIENCE

• 2 years of Applicant Tracking System (ATS) experience required
• Knowledge of payroll software (HCM systems), experience with Paycom is preferred
• Experience with EDI feeds, data integrity and employee lifecycle work preferred.
• Possess strong organizational skills and coordinate various HR functions effectively
• Accurately presents information and responds timely to general HR questions
• Ability to handle confidential information with professionalism and discretion
• Excellent interpersonal, written, verbal, and presentation skills demonstrating the ability to collaborate with internal and external stakeholders
• Demonstrates knowledge of federal, state and local statutes governing HR practices
• Skill in using MS Office products (e.g. Word, Excel, Outlook PowerPoint, etc.)
• Exceptional time management and problem-solving skills
• SharePoint experience is preferred.

EDUCATION & TRAINING

• Bachelor's degree in Human Resources, Organization Development, General Business or other related field
• Professional HR designation (SHRM / HRCI) is an asset

EXPERIENCE

• A minimum of two years’ HR Generalist experience

HYBRID WORKING & COLLABORATION WEEKS

To foster HCI’s commitment to creating a collaborative work environment, remote workers will be required to report to a central office location for one week every quarter for collaboration, team building, and educational exercises.  Attendance during collaboration weeks is a vital component of our team culture, and therefore mandatory unless exceptions are approved through Human Resources.  Additionally, employees may be asked to report to the office outside of collaboration weeks as project requirements, team meetings, or other organizational needs that necessitate in-person collaboration occur.

WORK ENVIRONMENT

Work is primarily sedentary in nature. Job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and other devices. The employee will be exposed to normal office environment conditions and temperatures. Noise level is low to moderate.

PHYSICAL DEMANDS

The role requires sitting for long periods of time, as well as working with computer and other electronic screens under fluorescent lights.

PERFORMANCE OF JOB DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position in compliance with HCI policy and applicable law.  HCI cannot guarantee any particular accommodation requested by an employee and this job description does not constitute an agreement to do the same.  Employees must review HCI’s policies regarding reasonable accommodation and notify the Human Resources Department regarding any accommodation request.