What are the responsibilities and job description for the Executive Admin Asst position at HCA Houston Healthcare?
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below: Executive Admin Asst
Job Summary And Qualifications
This position provides oversight into the secretarial support function for Hospital Administrators and may provide specific executive administrative support to the CEO facility. Duties include but are not limited to supporting the CEO’s calendar. Perform clerical functions such as preparing correspondence, travel arrangements, schedule meetings and other activities. Compile corporate performance reports for CEO review, as directed. Ensure continuity of operations by keeping CEO informed while present or away. Perform market research on business opportunities and competitors. In addition, this position may be responsible (on an as-needed basis) for providing administrative support related to contract administration, e.g., document creation, preparation, execution, compliance, renewal and/or termination. Incumbent will ensure that contract documents follow guidelines from start through closeout. This position will also review requests for proposals and track, manage and report on all contract documents flow and turnaround times.
What you will do in this role:
HCA Houston Healthcare North Cypress, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
Note: Eligibility for benefits may vary by location.
HCA Houston Healthcare North Cypress, a campus of HCA Houston Healthcare Kingwood, is a 165 bed, general acute care hospital, founded in 2006 by local physicians who wanted to create a sophisticated, patient-friendly healthcare environment for their community. We strive to provide world-class healthcare to patients throughout Cypress, TX and Northwest Houston. HCA Houston North Cypress provides comprehensive services utilizing the latest in medical technology and equipment. We employ well-respected area physicians and aim to provide an upscale five-star hotel-like ambiance with the comfort of those we care for in mind. Our services include a 20 bed unit ICU, robotic-assisted surgery, orthopedic care, joint replacement surgery, cancer care, advanced wound care services using hyperbaric medicine, advanced breast cancer screening and imaging, and much more. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.
HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Executive Admin Asst opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Job Summary And Qualifications
This position provides oversight into the secretarial support function for Hospital Administrators and may provide specific executive administrative support to the CEO facility. Duties include but are not limited to supporting the CEO’s calendar. Perform clerical functions such as preparing correspondence, travel arrangements, schedule meetings and other activities. Compile corporate performance reports for CEO review, as directed. Ensure continuity of operations by keeping CEO informed while present or away. Perform market research on business opportunities and competitors. In addition, this position may be responsible (on an as-needed basis) for providing administrative support related to contract administration, e.g., document creation, preparation, execution, compliance, renewal and/or termination. Incumbent will ensure that contract documents follow guidelines from start through closeout. This position will also review requests for proposals and track, manage and report on all contract documents flow and turnaround times.
What you will do in this role:
- Shows knowledge of Department Policies/Procedures
- Manages the executive officer’s calendars and schedules appointments.
- Confidentiality
- Keeps and publishes monthly calendar.
- Screens incoming calls and correspondence and respond independently when possible.
- Organizes programs, events, meetings, or conferences by arranging facilities, and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
- Prepares agendas, notices, minutes, and resolutions for meetings.
- Prepares confidential correspondence, reports, and other complex documents.
- Mission, Vision, & Value
- Performs complex and confidential secretarial functions. Responds to routine external correspondence. Type memos, purchase requisitions, payment requests, and other department forms and documents.
- Creates and supports database and spreadsheet files.
- Sends faxes as requested.
- Makes photocopies as requested.
- Orders office supplies and supports supply cabinet.
- Supports various databases and spreadsheet files as requested by executive offers.
- Performs other duties as assigned.
- Minimum Education: High School Diploma or GED equivalent prefers some college.
- Minimum Experience: 3 to 5 years of hospital administration experience or preferred equivalent
- Skills: Excellent human relations and oral/written communication skills. Prefer Management experience in hospital/health care administration. Proven managerial skills. Supervisory experience preferred.
- No Travel Required
HCA Houston Healthcare North Cypress, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
- Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
- Wellbeing support, including free counseling and referral services
- Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
- Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
- Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
- Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts
Note: Eligibility for benefits may vary by location.
HCA Houston Healthcare North Cypress, a campus of HCA Houston Healthcare Kingwood, is a 165 bed, general acute care hospital, founded in 2006 by local physicians who wanted to create a sophisticated, patient-friendly healthcare environment for their community. We strive to provide world-class healthcare to patients throughout Cypress, TX and Northwest Houston. HCA Houston North Cypress provides comprehensive services utilizing the latest in medical technology and equipment. We employ well-respected area physicians and aim to provide an upscale five-star hotel-like ambiance with the comfort of those we care for in mind. Our services include a 20 bed unit ICU, robotic-assisted surgery, orthopedic care, joint replacement surgery, cancer care, advanced wound care services using hyperbaric medicine, advanced breast cancer screening and imaging, and much more. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.
HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Executive Admin Asst opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.