Division Executive Assistant

Description

Introduction

Do you want to join an organization that invests in you as a Division Executive Assistant? At HCA Midwest Health, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Midwest Health, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Division Executive Assistant like you to be a part of our team.

Job Summary and Qualifications

As Division Executive Assistant, you will be responsible for providing administrative support to the Division President and other senior leaders, as well as taking a lead role in the overall administrative support for the entire division office.

Your responsibilities will include:

• Performing complex administrative duties including responding on behalf executive when he/she is unavailable, composing correspondence and coordinating resources across corporate functions
• Creates reports, presentations and agendas
• Responsible for complex calendar management for executives
• Travel arrangement to include coordinating transportation for groups, reservations for large parties, hotel logistics, etc
• Detailed planning for a variety of meetings (large and small) to include catering
• Coordinates in collaboration with other assistants to cover support for early and after hour meetings
• Works independently on assigned projects
• Manages day-to-day office operations to include supply inventory/management
• Coordinates invoices and expense reporting
• Greets visitors and handles a sizable phone call volume
• Maintaining strictest confidentiality and professionalism
• Supports the organizations mission, and vision, and values

What qualifications you will need:

• High school diploma or GED required
• Associate’s or Bachelor’s degree in business administration preferred
• Must possess excellent interpersonal, written and communication skills.
• Executive presence and organizational skills are key
• Proficiency in Outlook, Microsoft, Excel and Power Point
• Bachelor’s degree in business administration preferred
• Four to five years of administrative experience
• Experience as an Executive Assistant preferred

This role requires you to be fully vaccinated for COVID-19 based on local, state and /or federal law or regulations (unless a medical or religious exemption is approved).

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleledresources and opportunitiesto reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education andcareer advancement opportunities, every person has a solid foundation for success. Nashville is also home to ourExecutive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Sr Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.