Accounts Receivable Specialist

Purpose of the Job:

The Accounts Receivable Specialist is responsible for managing all aspects of the firm’s receivables, including processing client payments, resolving payment discrepancies, and maintaining accurate financial records. This role ensures timely collection of outstanding balances while maintaining professional communication with clients and internal teams.

Key Responsibilities:

1. Receivables Management
• Process client payments and record transactions accurately in the accounting system.
• Monitor accounts receivable balances and ensure timely collection of outstanding invoices.
• Generate and distribute client statements and payment reminders.
2. Payment & Discrepancy Resolution
• Investigate and resolve discrepancies related to client payments, credits, or billing adjustments.
• Communicate with clients regarding payment status, balances, and overdue accounts.
• Collaborate with billing and legal teams to resolve invoice-related issues.
3. Financial Recordkeeping
• Maintain detailed and accurate records of receivables, payments, and account statuses.
• Reconcile accounts receivable ledgers to ensure data integrity.
• Assist with month-end closing processes and prepare relevant financial reports.
4. Process Improvement
• Identify and recommend opportunities to enhance efficiency in receivables and collections.
• Ensure adherence to firm policies and procedures for handling client payments and financial data.

Required Qualifications:

1. Education
• High school diploma or equivalent required.
• Bachelor’s degree in Accounting, Finance, or related field preferred.
2. Experience
• 2 years of experience in accounts receivable, collections, or related financial roles.
• Experience in a legal or professional services environment preferred.
3. Skills
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical skills for resolving discrepancies.
• Proficiency with accounting software (Aderant preferred) and Microsoft Office (Excel, Word).
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, integrity, and confidentiality when handling financial data.

Physical Requirements:

1. Ability to sit and work at a computer for extended periods.
2. Occasional lifting of files or documents up to 25 pounds.

Performance Measures:

1. Goals
• Accuracy and timeliness in processing client payments.
• Reduction in outstanding receivables.
• Consistency in reconciling and maintaining current account records.
2. Competencies
• Attention to detail and accountability.
• Effective communication and collaboration.
• Professionalism in client and team interactions.

Working Conditions:

1. Primarily office-based work in a fast-paced, deadline-driven environment.
2. Requires consistent accuracy and clear client communication.