Accounts Receivable Analyst

Purpose of the Job:

The Accounts Receivable Analyst is responsible for analyzing, forecasting, and optimizing the firm’s receivables and collection processes. This role transforms accounts receivable data into actionable insights to improve financial performance, enhance client billing accuracy, and reduce outstanding balances. The Analyst partners with Accounting, Billing, and Firm Leadership to identify trends, develop process improvements, and ensure efficient cash flow management.

Key Responsibilities:

1. Financial Analysis & Reporting
• Monitor accounts receivable trends and prepare detailed reports for management review.
• Analyze client payment behaviors, collection cycles, and delinquency patterns.
• Provide forecasts and data-driven insights to support cash flow planning and firmwide budgeting.
2. Process Optimization
• Evaluate end-to-end receivable workflows to identify inefficiencies or control gaps.
• Recommend process improvements, automation opportunities, and best practices to reduce aging receivables.
• Collaborate with IT and Finance to enhance reporting tools and dashboards.
3. Performance Monitoring
• Track key performance indicators (KPIs) such as Days Sales Outstanding (DSO), collection effectiveness, and aging trends.
• Present findings and actionable recommendations to Accounting and Executive Leadership.
4. Client Account Oversight
• Review client payment histories to identify high-risk accounts.
• Partner with Billing and Relationship Managers to resolve chronic payment issues.
• Support negotiations and escalation of overdue client accounts.
5. Data Integrity & Compliance
• Ensure accuracy and consistency of accounts receivable data in the accounting system.
• Support monthly and quarterly closing activities by reconciling data and validating reports.
• Maintain compliance with firm policies, accounting standards, and confidentiality requirements.

Required Qualifications:

1. Education
• Bachelor’s degree in Accounting, Finance, Business Analytics, or related field required.
2. Experience
• 3 years of experience in accounts receivable, financial analysis, or accounting roles.
• Prior experience analyzing AR metrics or financial data in a legal or professional services environment preferred.
3. Skills
• Advanced Excel and data analysis capabilities (pivot tables, formulas, dashboards).
• Strong understanding of accounting principles and receivables management.
• Experience with financial software (Aderant preferred) and data visualization tools.
• Excellent analytical, problem-solving, and communication skills.
• Ability to interpret complex data and present actionable insights clearly.
• Proactive mindset with attention to accuracy, timeliness, and efficiency.

Physical Requirements:

1. Ability to sit for extended periods while analyzing data and reports.
2. Frequent use of computer systems and spreadsheets.

Performance Measures:

1. Goals
• Improved accuracy and timeliness of receivable reporting and forecasting.
• Reduction of aging accounts and enhanced cash flow visibility.
• Demonstrated impact of recommendations on AR efficiency and collections.
2. Competencies
• Analytical thinking and data interpretation.
• Continuous process improvement and innovation.
• Cross-functional collaboration and communication.

Working Conditions:

1. Standard office or hybrid environment with frequent collaboration across departments.
2. Periodic deadlines during financial reporting and month-end close cycles.