What are the responsibilities and job description for the Office Coordinator position at HBH Primary Care and Behavioral Health?
Job Overview
We are seeking an energetic and highly organized Office Coordinator to streamline daily operations and ensure a smooth, efficient workplace environment. In this vital role, you will serve as the backbone of our office, managing clerical/financial functions, coordinating schedules, overseeing vendor relationships, and supporting team members across various departments. Your proactive approach and exceptional communication skills will help foster a productive atmosphere where everyone can thrive. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic organization committed to excellence.
Duties
- Oversee calendar management and schedule appointments for multiple teams, ensuring optimal time utilization and avoiding conflicts
- Coordinate event planning activities, including meetings, training sessions, and company functions, from logistics to execution
- Assisting with requesting of medical records, sending out medical records that have been requested
- Assisting with medication and testing prior authorizations
- Assisting with provider referrals to other facilities/specialists
- Assisting when needed with front desk responsibilities such as greeting visitors, managing multi-line phone systems, and maintaining professional phone etiquette
- Maintain accurate filing systems, perform bookkeeping tasks, and support basic human resources functions including onboarding and assisting with vacation tracking for payroll processing
- Assist with office budgeting and bookkeeping activities to ensure financial accuracy and adherence to organizational policies
Qualifications
- Proven experience in office management roles with demonstrated supervisory responsibilities
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Excellent communication skills—both verbal and written—with a professional phone manner
- Proficiency in Office Suite applications (Word, Excel, Outlook) and familiarity with QuickBooks or similar accounting software
- Experience in event planning, vendor management, human resources, payroll processing, and budgeting is highly desirable
- Knowledge of medical office management or healthcare administrative procedures is a plus
- Prior clerical or front desk experience involving multi-line phone systems and calendar management preferred
- Ability to train team members effectively while fostering a collaborative work environment
Join us as an Office Coordinator to play a pivotal role in creating an organized, welcoming workspace that empowers our team to succeed. Your dedication will help shape a vibrant office culture where efficiency meets excellence!
Job Type: Part-time
Expected hours: 20 – 30 per week
Work Location: In person