Director of Maintenance

POSITION TITLE:    Director of Maintenance

REPORTS TO:           CFO/Assistant Superintendent of Finance and Facilities

POSITION SUMMARY: Administers the District’s maintenance program by planning, organizing, directing, supervising and evaluating the ongoing and preventative maintenance, repair, and construction work performed by District employees and outside contractors on  building structures, grounds, service equipment, utilities, sanitation, material handling; and ensures compliance with all safety regulations, pollution codes and applicable government regulations; and promotes minimization of energy expenditures.

FUNCTIONS OF THE JOB

Essential Functions

1. Directs actions of the maintenance and warehouse personnel to efficiently complete all required maintenance tasks.
2. Controls inventory of equipment, supplies and materials, utilized in operation of the department.
3. Plans for efficient operation of all major projects as well as routine maintenance activities.
4. Schedules maintenance and construction projects so as to minimize interference with school activities.
5. Determines and assigns priorities for all maintenance and construction activities.
6. Administers preventive maintenance program to determine needed repairs, minimize breakdowns and extend equipment life; takes steps to reduce all costs, such as labor, materials, supplies and materials.
7. Recommends employment and termination on all jobs and personnel within the department; evaluates employee’s performance on ongoing basis and reviews each person’s progress at specified intervals.
8. Analyzes maintenance expenditures to ensure best value per dollar spent; makes recommendations to supervisor for improvements.
9. Writes specifications for items to be purchased or repaired, when requested; makes recommendations for acceptance of bid items or items to be purchased; gives initial approval for budgeted purchases.
10. Confers with building principals on matters which are common the both the school and the maintenance department; confers with architect on matters as requested by supervisor.
11. Conducts employee safety meetings.
12. Supervises preparation of the department annual budget and monitors expenditures per budget.
13. Implements maintenance related policies adopted by the Board of Education.
14. Develops long and short range maintenance plans/programs (e.g. emergency response plans, energy management plans, facility assessments, etc.) for the purpose of ensuring that district resources are effectively utilized.
15. Directs projects (e.g. site repairs/construction, preventive maintenance, etc.) for the purpose of ensuring completion within established time frames, project design and budget.
16. Inspects new construction, repair work, projects, equipment, work orders, daily maintenance and supplies for the purpose of ensuring that jobs are completed efficiently; specifications for major capital improvements are within local/state/federal regulations; and approving inspection reports and payment requests.

Marginal Functions

       None identified.

Physical/Visual Activities or Demands: Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.

1. Walking, sitting, climbing, stooping or crouching, kneeling, crawling, reaching, pushing, grasping, talking,

     hearing.

1. Normal attention: with clarity of vision at 20 inches or less as well as 20 feet or more, depth perception,

     ability to adjust eye to bring object into sharp focus, ability to ID and distinguish colors, and a field of                vision that can be seen up and down or right to left while fixed on point, all required.

1. Moderate physical demand with regular lifting of very light to light (1 to 25 lbs.) items and occasional          lifting of heavy items (60 lbs. and over) with mechanical assistance. 

Environmental/Atmospheric Conditions: Environmental and atmospheric conditions commonly associated with the performance of the functions of this job.

Subject to both inside and outside working conditions with some exposure to a variety of physical hazards such as proximity to moving mechanical parts, electrical current, and working on scaffolding in high places. Travel between buildings required.

POSITION QUALIFICATION REQUIREMENTS

Education:  Thorough knowledge of specialized/technical fields such as fundamentals of electricity, HVAC, building construction and utilities, involving thorough skills knowledge plus the application of basic theory.  Basic knowledge of arithmetic, spelling, English, and grammar, accuracy in checking, posting, proofreading and counting; requires basic skills for following procedures and utilizing applicable materials and equipment. A high school diploma plus additional broad specialized training in related areas is required. An Associates or Bachelor’s degree in a related field is preferred.

Experience:  Requires a minimum of five years of management and/or supervisory experience in maintenance and operations, which includes providing grounds, maintenance, security and construction planning of buildings, preferably in a multi-site organization, such as schools and/or office buildings, including experience in purchasing, contract and bidding procedures. Experience managing/administering maintenance operations in a PreK-12 school environment preferred.

Skills and Abilities which may be representative but not all inclusive of those commonly associated with this position:

1. Apply commonsense understanding to carry out instructions furnished in written, oral, or diagrammatic form. Deal with problems involving several concrete variables in or from standardized situations.
2. Add, subtract, multiply, and divide all units of measure. Perform the operations with like common and decimal fractions. Compute ratio, rate, and percent.
3. Perform reading, writing, and speaking at an intermediate level.
4. Must have knowledge of budget preparation, computer programming and effective supervision methods.
5. Must have the ability and personality to work with colleagues, parents, and other individuals, community groups and organizations; must demonstrate positive, effective “people skills”.

Machines, Tools, Equipment and Work Aids which may be representative but not all inclusive of those commonly associated with this position:

Computer and related software, copy and fax machine, various maintenance tools and equipment.

License(s)/Certification(s) Required: None required.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

"Commonly associated" is not intended to mean always or only.  There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

All activities, Demands, Conditions and Requirements are linked to Essential Job Functions unless marked with an asterisk which denotes linkage only to marginal function(s).