What are the responsibilities and job description for the Portfolio Accountant position at Haystack Consultants?
Job Title: Portfolio AccountantLocation: Napa, CaliforniaAbout the CompanyA long-standing private real estate investment firm deeply rooted in Sonoma County. The team manages a diverse portfolio of real estate assets with a focus on integrity, collaboration, and long-term value creation. Here, you’ll experience the stability of an established organization with the supportive, close-knit culture of a small team — where your contributions are recognized, and your professional growth is prioritized.Why You’ll Enjoy Working HereStability & Opportunity: Be part of a company with a proven track record, consistent performance, and lasting investor relationships.Team-Oriented Culture: Work in a collaborative, respectful environment where people genuinely enjoy what they do.Comprehensive Benefits: Competitive salary, health coverage, 401(k) with company match, PTO, and professional development opportunities.Scenic Location: Thrive in the beautiful Sonoma County area.The RoleAs a Portfolio Accountant, you will play a central role in managing the financial operations and reporting for a real estate investment portfolio. Reporting to the Controller, you will handle day-to-day accounting tasks, financial analysis, and reporting to support strategic investment decisions. This is a hands-on, impactful role for someone who values accuracy, ownership, and continuous improvement.Key ResponsibilitiesManage all accounting functions for assigned investment entities, including general ledger maintenance, journal entries, and reconciliations.Lead month-end and year-end close processes, ensuring timely and accurate reporting.Oversee cash flow activities — monitor balances, forecast requirements, and prepare fund transfers.Coordinate annual tax preparation with external CPAs, reviewing documentation and final adjustments.Process portfolio payables and receivables, including investor distributions and intercompany transfers.Prepare quarterly and annual lender and investor reports with precision and clarity.Maintain and update investment accounting systems (Yardi), ensuring accurate data and reporting.Collaborate with the Controller, CFO, and investment team on analyses and special projects.Ensure compliance with GAAP and maintain strong internal controls across accounting functions.QualificationsBachelor’s degree in Accounting, Finance, or a related field.5 years of progressive accounting experience, ideally with real estate or investment entity exposure.Strong knowledge of GAAP and financial reporting standards.Proficiency with Yardi or similar systems, plus advanced Excel skills.Exceptional attention to detail, organization, and follow-through.Excellent communication skills and a collaborative approach.Self-motivated, able to manage multiple priorities independently.Interested?If you’re looking for a rewarding accounting role in a supportive environment — with the opportunity to make a tangible impact — we’d love to hear from you.Apply confidentially today and join a team dedicated to building lasting value for investors, partners, and the communities served.