Law Library & Records Management Intern

LAW LIBRARY & RECORDS MANAGEMENT INTERN

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below.   This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.   Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

The Law Library and Records Management Intern shall assist the Law Librarian and Records Management Officer with tasks for both departments. For the Law Library, the intern will assist patrons with finding the appropriate research resources for their legal issues. The intern will assist patrons in using computers, software, or other electronic equipment. The intern will assist with various archiving projects for Records Management, including converting paper to electronic records, filing records, and data entry. 

Responsibilities

• Law Library
  • Assist the Law Librarian in maintaining print and online legal resources. The intern will assist with receiving and filing updates to library publications such as case reporters, statutory services, treatises, secondary and other resources. 
  • Deliver print publications to Judicial offices.
  • Assist with research support activities, including handling questions from the judges, court staff, attorneys, and the public. 
  • The intern will gain knowledge and assist the Law Librarian in locating research and self-help materials for self-represented litigants.
  • The work involves filing, daily customer relations, and computer applications.
  • The intern will assist with daily library operations, including opening and closing the library, cleaning, replenishing supplies, and maintaining a clean and organized area for patrons.
• Records Management
  • Assist with digitizing and filing records for various offices.
  • Enters, indexes, and scans records into the computer system.
  • Files and archives paper and electronic records.
  • Re-shelves files and organizes file room space.
  • Assists during office or countywide shred days.
• Assures the services delivered meet quality and timeliness standards. 
• Performs other duties as assigned.

Education or experience

• Graduation from High School or GED.

Currently attending a college or university majoring in Business, Library Science, Records Management, Criminal Justice, Sociology, or other related majors.

Knowledge Required

• Good knowledge of grammar, punctuation, and spelling.
• Basic knowledge of Windows applications and word processing, specifically Microsoft Word.
• General knowledge of basic hardware and software.
• Exceptional skill in reading, understanding, and following state and local laws and guidelines
• related to county records.

Required Skills

• General skill in performing basic mathematical calculations.
• General skill in expressing oneself clearly and concisely, orally and in writing.

• Must complete Confidentiality, CJIS, HIPAA, Westlaw and other legal research training within first week of employment.