Construction Administrative Assistant

Company Description Hayes Mechanical, established in 1918, is a full-service mechanical contractor specializing in commercial, industrial, and power-generation projects. The company operates multiple locations throughout the Midwest, supporting a diverse range of clients and facilities. Hayes Mechanical offers 24-hour emergency service, emphasizing reliability, responsiveness, and long-term customer partnerships. Team members benefit from working in an experienced organization with deep industry roots and a strong focus on quality workmanship and service.

Role Description The Administrative Assistant is a full-time, on-site role based in Chicago, IL. This position is responsible for providing day-to-day administrative support to Project Managers and Field Supervison, including managing phone calls, organizing files, and maintaining accurate records. The role includes assisting with document processing, Data entry and supporting leadership with executive administrative tasks as needed.

Qualifications

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills, including calendar management and task prioritization.
• Candidates should possess professional Phone Etiquette and Communication skills for interacting with clients, vendors, and internal team members.
• Candidates should possess solid Clerical Skills, such as filing, data entry, document preparation, and record keeping.
• Candidates should possess proficiency with common office software (e.g., MS Office Suite), basic computer skills, and the ability to learn new systems.
• Candidates should possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
• Candidates should possess a high school diploma or equivalent; additional education or prior administrative experience in construction or mechanical contracting is a plus.