What are the responsibilities and job description for the Inventory Control Specialist position at Hayden Industrial?
Overview
Brief Description
Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking an experienced Cycle Counter / Inventory Specialist at our Tulsa, Oklahoma facility. The Cycle Counter / Inventory Specialist is responsible for maintaining accurate inventory levels through scheduled cycle counts, detailed root-cause investigation, and reconciliation of inventory variances. This role supports warehouse operations, purchasing, and production teams by ensuring data integrity, preventing stockouts, and improving overall inventory accuracy.
Key Responsibilities
Inventory Accuracy & Cycle Counting
Education And Experience
This position has no supervisory responsibilities.
Work Environment
Non-temperature controlled environment with loud noises, dust, dirt, and metal particles that are usually associated with metal fabrication shops. All employees are required to wear personal protective equipment to include noise/hearing protection, safety glasses with side shields, (paint masks, respirator, when required) and OSHA compliant safety boots/shoes within the manufacturing facility.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Brief Description
Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking an experienced Cycle Counter / Inventory Specialist at our Tulsa, Oklahoma facility. The Cycle Counter / Inventory Specialist is responsible for maintaining accurate inventory levels through scheduled cycle counts, detailed root-cause investigation, and reconciliation of inventory variances. This role supports warehouse operations, purchasing, and production teams by ensuring data integrity, preventing stockouts, and improving overall inventory accuracy.
Key Responsibilities
Inventory Accuracy & Cycle Counting
- Perform daily, weekly, and monthly cycle counts according to established schedules
- Conduct recounts as needed to validate discrepancies.
- Reconcile physical counts against system inventory and update records as required.
- Identify root causes of variances and implement corrective actions.
- Enter and maintain accurate inventory data in the ERP/WMS system.
- Track inventory adjustments, transfers, and material movements.
- Generate and analyze inventory reports for trends, recurring issues, or process gaps.
- Work closely with warehouse staff to confirm material locations, labeling accuracy, and proper storage.
- Ensure all bins and rack locations are organized and accurately reflected in the system.
- Support receiving and shipping teams with inventory verifications when needed.
- Recommend improvements to inventory handling, storage methods, and cycle count processes.
- Assist with SOP development related to inventory control and warehouse accuracy.
- Participate in root-cause analysis and continuous improvement initiatives.
- Support internal and external audits by providing inventory documentation and reports.
- Ensure inventory practices align with company policies and quality standards.
Education And Experience
- High school diploma or equivalent required
- 1–3 years of warehouse, inventory control, or cycle counting experience required
- Experience with ERP, WMS, or inventory management systems required
- Strong attention to detail and excellent organizational skills required
- Ability to work independently and maintain high accuracy levels required
- Experience in manufacturing, distribution, or supply chain environments
- Familiarity with Lean concepts preferred
- Excel skills required, Intermediate Excel skills preferred
- Forklift certification or ability to obtain certification
This position has no supervisory responsibilities.
Work Environment
Non-temperature controlled environment with loud noises, dust, dirt, and metal particles that are usually associated with metal fabrication shops. All employees are required to wear personal protective equipment to include noise/hearing protection, safety glasses with side shields, (paint masks, respirator, when required) and OSHA compliant safety boots/shoes within the manufacturing facility.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.