What are the responsibilities and job description for the Inventory Clerk position at Hayden Industrial?
Brief Description
The Inventory Clerk is responsible for maintaining accurate inventory records and ensuring materials are properly identified, located, counted, and transacted within the company’s ERP system. This is a hands-on warehouse and inventory position requiring regular movement throughout the manufacturing facility and yard.
The Inventory Clerk will support cycle counting, material verification, inventory transactions, receiving, material locations, and inventory accuracy initiatives. The position will work closely with Materials, Purchasing, Production, Quality, and Accounting to resolve inventory discrepancies and improve material flow.
Key Responsibilities
Inventory Control
The Inventory Clerk Is Expected To
Required
2 years of experience in inventory control, materials, warehouse operations, supply chain, or a related manufacturing environment.
Analytical thinking
Supervisor Responsibility
This position has no direct supervisory responsibilities. The Inventory Analyst may provide guidance and support for inventory-control processes and inventory-related investigations.
Work Environment
Non-temperature-controlled environment with loud noise, dust, dirt, and metal particles commonly associated with metal fabrication shops. Employees are required to wear applicable personal protective equipment, including hearing protection, safety glasses with side shields, masks or respirators when required, and OSHA-compliant safety footwear within the manufacturing facility.
Physical Demands
The employee regularly stands, walks, bends, kneels, stoops, and moves throughout warehouse, inventory-storage, and manufacturing areas. The employee may occasionally lift or move up to 50 pounds. Required vision abilities include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus. The employee will spend significant time working on the production floor and within warehouse and inventory-storage locations.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 3:30 p.m. Occasional evening and weekend work may be required as job duties demand.
Travel
No travel is required for this position.
Benefits
Hayden Industrial offers health, dental, and vision coverage; a 401(k) plan with company match; paid time off; and professional-development opportunities.
AAP/EEO Statement
Hayden Industrial is an equal employment opportunity employer committed to a workplace free of discrimination. Applicants and employees receive equal opportunity and treatment without regard to any status protected by applicable federal, state, or local law. Employees must comply with applicable nondiscrimination laws and company policies.
The Inventory Clerk is responsible for maintaining accurate inventory records and ensuring materials are properly identified, located, counted, and transacted within the company’s ERP system. This is a hands-on warehouse and inventory position requiring regular movement throughout the manufacturing facility and yard.
The Inventory Clerk will support cycle counting, material verification, inventory transactions, receiving, material locations, and inventory accuracy initiatives. The position will work closely with Materials, Purchasing, Production, Quality, and Accounting to resolve inventory discrepancies and improve material flow.
Key Responsibilities
Inventory Control
- Perform daily cycle counts according to established schedules and procedures.
- Physically locate, identify, count, and verify inventory throughout the facility and yard.
- Investigate inventory discrepancies and identify root causes.
- Research and correct inventory errors in the ERP system with appropriate authorization.
- Ensure inventory is stored in the correct location and properly identified.
- Assist with physical inventories and annual inventory counts.
- Identify obsolete, excess, damaged, unidentified, or misplaced materials.
- Maintain accurate inventory records and supporting documentation.
- Enter inventory transactions accurately and timely into the ERP system.
- Process material movements, transfers, adjustments, receipts, and other inventory transactions as assigned.
- Verify that physical material movements are properly reflected in the ERP system.
- Follow established procedures for inventory adjustments and corrections.
- Help identify and resolve transactions that create inventory inaccuracies.
- Ensure material is properly labeled, tagged, and identified.
- Verify part numbers, quantities, descriptions, and locations.
- Assist with establishing and maintaining organized inventory locations.
- Identify material that is difficult to locate or does not have proper identification.
- Work with warehouse and production personnel to ensure material is returned to designated locations.
- Maintain clean, organized, and clearly identified inventory areas.
- Assist receiving personnel with verification of incoming materials when required.
- Verify quantities and part numbers against receiving documents and purchase orders.
- Assist with moving materials to designated inventory locations.
- Identify receiving discrepancies and communicate issues to the appropriate department.
- Support material movement between warehouse, yard, and production areas.
- Identify recurring inventory problems and communicate them to management.
- Participate in inventory accuracy and process-improvement initiatives.
- Recommend improvements to inventory locations, labeling, counting methods, and transaction procedures.
- Support 5S and housekeeping activities within inventory and material areas.
- Help establish and maintain standardized inventory control procedures.
The Inventory Clerk Is Expected To
- Maintain a high level of inventory accuracy.
- Complete assigned cycle counts on schedule.
- Perform accurate physical counts and ERP transactions.
- Promptly communicate inventory discrepancies.
- Follow established inventory control procedures.
- Maintain accurate material identification and locations.
- Be a hands-on participant in inventory control activities rather than primarily performing office-based administrative work.
- Work effectively with Production, Purchasing, Receiving, Quality, and Accounting.
- Maintain a safe, organized, and professional work environment.
Required
- High school diploma or equivalent.
2 years of experience in inventory control, materials, warehouse operations, supply chain, or a related manufacturing environment.
- Experience working with an ERP/MRP system.
- Strong analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Ability to investigate discrepancies and determine root causes.
- Strong Excel skills, including sorting, filtering, pivot tables, and basic formulas.
- Ability to work effectively with Production, Purchasing, Warehouse, Receiving, and Supply Chain personnel.
- Ability to work in a manufacturing environment and spend significant time on the production floor and in warehouse/material storage areas.
Analytical thinking
- Problem solving and root-cause analysis
- Strong attention to detail
- ERP system proficiency
- Advanced Excel/data analysis skills
- Communication and follow-through
- Organization and time management
- Accountability and ownership
- Cross-functional collaboration
- Continuous improvement mindset
- Ability to work independently while maintaining strong communication with the broader materials team
Supervisor Responsibility
This position has no direct supervisory responsibilities. The Inventory Analyst may provide guidance and support for inventory-control processes and inventory-related investigations.
Work Environment
Non-temperature-controlled environment with loud noise, dust, dirt, and metal particles commonly associated with metal fabrication shops. Employees are required to wear applicable personal protective equipment, including hearing protection, safety glasses with side shields, masks or respirators when required, and OSHA-compliant safety footwear within the manufacturing facility.
Physical Demands
The employee regularly stands, walks, bends, kneels, stoops, and moves throughout warehouse, inventory-storage, and manufacturing areas. The employee may occasionally lift or move up to 50 pounds. Required vision abilities include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus. The employee will spend significant time working on the production floor and within warehouse and inventory-storage locations.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 3:30 p.m. Occasional evening and weekend work may be required as job duties demand.
Travel
No travel is required for this position.
Benefits
Hayden Industrial offers health, dental, and vision coverage; a 401(k) plan with company match; paid time off; and professional-development opportunities.
AAP/EEO Statement
Hayden Industrial is an equal employment opportunity employer committed to a workplace free of discrimination. Applicants and employees receive equal opportunity and treatment without regard to any status protected by applicable federal, state, or local law. Employees must comply with applicable nondiscrimination laws and company policies.