Purchasing Manager

About The Hotel Hartness:
The Hotel Hartness is a luxury boutique property committed to delivering exceptional guest experiences through high-quality service and meticulously curated offerings. We pride ourselves on operational excellence, attention to detail, and fostering a welcoming and professional environment.

The Purchasing Manager will lead all procurement and inventory management efforts for the hotel, ensuring that every department has the supplies they need to operate efficiently and maintain the highest standards. This role is central to supporting the hotel's operations while optimizing costs and maintaining strong relationships with vendors.

Experience and Skills:

Key Responsibilities:

• Oversee the end-to-end procurement process for all hotel departments, including guest rooms, housekeeping, maintenance, and administrative operations.
• Identify, evaluate, and negotiate with suppliers to secure high-quality products at competitive prices.
• Monitor and manage inventory levels, anticipating departmental needs and coordinating timely replenishment.
• Develop, implement, and maintain purchasing policies, procedures, and reports to ensure compliance and budget adherence.
• Collaborate with department heads to forecast needs and ensure operational continuity.
• Conduct market research to identify trends, new products, and potential opportunities for cost optimization.
• Ensure all purchased items meet the hotel's quality standards and brand expectations.
• Oversee procurement and inventory management for all hotel departments, including Food & Beverage, guest rooms, housekeeping, maintenance, and administrative operations.
• Maintain accurate records of purchase orders, contracts, and inventory data.
• Verify incoming deliveries against purchase orders to ensure accuracy and quality.
• Receive, stock, store, and secure all incoming supplies and products.
• Collaborate with the accounting team to review and verify invoices for accurate and timely payment.

Qualifications:

• Bachelor's degree in Business, Supply Chain Management, Hospitality Management, or a related field preferred.
• 3-5 years of purchasing or procurement experience, preferably in hospitality or luxury services.
• Strong negotiation, analytical, and organizational skills.
• Excellent communication and interpersonal skills, with the ability to work cross-departmentally.
• Detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office; experience with procurement software is a plus.