Senior Executive Assistant to CEO

Are you a humble, adaptable professional who thrives in supporting C-level leaders with precision and care? As the Executive Assistant with this association, you will be a trusted extension to the CEO, ensuring the executive office operates smoothly and effectively. The CEO is seeking not just an assistant, but a steady, thoughtful professional who can anticipate needs, provide reliable support, and handle day-to-day responsibilities with efficiency and grace. This association offers a competitive salary package and a mission-driven culture grounded in strong values. If you enjoy being a behind-the-scenes force that enables leadership to succeed, this may be your ideal next role.

Key Responsibilities:

• Maintain the CEO’s calendar by strategically planning, coordinating, and scheduling meetings with high-level stakeholders including clients, C-suite executives, and partners.
• Book and manage all domestic and international travel arrangements, ensuring seamless itineraries and logistics.
• Prepare, review, and edit executive correspondence, briefing materials, and presentations with keen attention to detail and tone.
• Serve as a discreet and reliable point of contact, managing communications with professionalism and judgment.
• Understand organizational priorities and ensure the CEO is equipped to deliver on strategic objectives.
• Process, reconcile, and track expense reports with accuracy and timeliness.
• Anticipate needs, proactively identify solutions, and adapt quickly to shifting demands in a fast-paced environment.

Why You’ll Love Working Here:

• Offers comprehensive benefits package including health, dental, and vision insurance, and generous PTO.
• Company matched 401(k) and pension plan offerings.
• Office space in the heart of Arlington, VA.

What We’re Looking For:

• Grounded. You bring humility to your work and thrive in a supportive role that helps leadership succeed.
• Adaptable. You can pivot smoothly between priorities, travel logistics, and executive communications without losing focus.
• Invested. You are committed to the success of the business and the executive office. You are able to flex your schedule to meet travel opportunities throughout the year.
• Confidential. You consistently exercise discretion and can be trusted with sensitive information.
• Professional. You communicate and carry yourself with polish, no matter the audience or circumstance.
• Experience. You have at least eight years of progressive administrative experience supporting C-level executives, with proven expertise in calendar management, travel booking, and expense reporting.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.