Executive Assistant with Government Relations Firm

As the Executive Assistant with this respected government affairs firm, you will serve as a trusted support to senior leaders, ensuring their days run smoothly and their priorities stay on track. You’ll be at the center of high-level activity, coordinating complex schedules, supporting client-facing initiatives, and helping drive firm-wide efforts that intersect with policy, business, and advocacy. Beyond day-to-day administrative support, this role offers exposure to legislative activity, client engagements, and business development initiatives. It’s an ideal opportunity for an Executive Assistant who thrives in a fast-paced, deadline-driven environment and enjoys being deeply embedded in the work of influential decision-makers.

Key Responsibilities:

• Oversee dynamic calendars for senior executives, balancing internal priorities with external commitments and coordinating closely with cross-functional teams.
• Coordinate domestic and international travel, preparing detailed itineraries and ensuring executives are fully prepared for meetings and events.
• Manage meeting and event logistics, including materials preparation, guest coordination, and technology setup for in-person and virtual engagements.
• Support legislative and policy-related initiatives, including research, briefing preparation, and coordination of meetings and visits.
• Assist with business development activities, including proposal preparation, documentation, and presentation support.
• Draft and distribute executive communications, ensuring accuracy, professionalism, and timeliness.
• Handle expense reporting and billing support, maintaining accuracy and meeting deadlines.
• Maintain confidential records and information with discretion and attention to detail.

Why You’ll Love Working Here:

• Nationally recognized as “Best in Class” firm.
• Competitive compensation and benefits package.

What We’re Looking For:

• Experienced. You bring at least three years of experience supporting senior executives in a professional services, legal, Capitol Hill, or government-focused environment.
• Highly organized. You excel at juggling competing priorities, meeting deadlines, and staying one step ahead.
• Polished communicator. You interact confidently and professionally with executives, clients, and external stakeholders.
• Tech-forward. You’re comfortable with MS Suite and other collaboration tools, and can troubleshoot when needed.
• Flexible. You understand that senior-level support sometimes requires adjusting schedules to meet critical deadlines.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.