Executive Assistant to Leadership Team

As the Executive Assistant for this Washington, DC-based association, you will provide administrative support to executives and manage a range of high-level projects and event coordination. This mid-sized association seeks a highly organized, adaptable professional who thrives in a fast-paced environment and enjoys working closely with senior leadership. If you possess advanced professional etiquette, effective organizational skills, and are seeking an opportunity to work alongside leadership that invests in support staff, send your resume today!

Key Responsibilities:

• Manage the executives’ calendar and daily schedule, including all meetings and engagements.
• Assist with planning and executing both small- and large-scale events, ensuring no detail is overlooked.
• Prepare briefing materials for key meetings with members.
• Review, edit, and manage documents to ensure accuracy before distribution; transcribe and input information into internal databases.
• Handle all travel arrangements, itineraries, and transportation for executive travel. Track and complete expense reporting procedures.
• Track meeting action items, monitor project deadlines, manage budgets, review documents, and compile research reports.
• Ensure client contact information is accurately updated and maintained in internal databases.
• Serve as a key liaison for the leadership team, interfacing with external stakeholders and managing ad hoc requests.

Why You’ll Love Working Here:

• Offers paid overtime and complimentary parking.
• Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.

What We’re Looking For:

• Proven experience. You have at least three years of Executive Assistant experience in a high-profile setting. Experience in government relations or on Capitol Hill is a strong plus!
• Meticulous and self-sufficient. You have an eye for detail and can manage tasks independently while ensuring nothing falls through the cracks.
• Exceptional communicator. You thrive in collaborative environments, maintaining professionalism while engaging with executives, colleagues, and external stakeholders.
• Agile and resourceful. You’re a quick thinker who excels at juggling multiple priorities, adapting to changing needs, and keeping projects on track.
• Team-oriented and reliable. You work well within a dynamic team, stepping in where needed and adjusting your approach to best support leadership.
• Poised professional. Your experience working with high-level executives has honed your ability to navigate demanding environments with confidence and discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.