Events Assistant

Join this DC think tank as an Events Assistant and help bring engaging, high-quality events to life. You’ll plan and execute a variety of events, from virtual webinars to in-person conferences, networking sessions, and social experiences. This role requires excellent project management, strong communication with internal teams and external vendors, and attention to detail in budgeting, design, and post-event reporting. If you are someone able to juggle multiple projects at once with exceptional professional cadence, please apply today!

Key Responsibilities:

• Plan, organize, and execute a variety of events locally and nationwide, including virtual, in-person, and hybrid formats.
• Manage all communication efforts with internal departments reviewing budgetary guidelines, marketing materials for promotion, and pre and post surveys as well as external vendor communication and outreach.
• Maintain and update the events calendar.
• Assure day-of logistics operate smoothly and successfully, including occasional travel to event host locations.
• Oversee all parts of event registration such as making distribution lists and producing confirmations and reminders for attendees. Track reporting details following event organization.
• Assist in the coordination of event logistics including design, catering, signage and materials.
• Research new event venues and establish relationships with vendors.
• Offer administrative support through scheduling meetings, sending internal communications, shipping, and invoice and payment processing.
• Provide a unique lens on event logistics and audit processes to assure the highest efficiency and creativity.

Why You’ll Love Working Here:

• Highly academic, well-established team of achieving professionals.
• Metro accessible office location.
• Opportunity for career advancement within the events and development space in a highly regarded institution.

What We’re Looking For:

• Bachelors in hand. You have at least six months to a year of experience working within event organization, project management or strong internships and can execute multiple short- and long-term projects efficiently.
• Consistent. You are highly organized and reliable in meeting deadlines and executing tasks.
• Professional demeanor. You have excellent written and verbal communication skills.
• Proactive. You take initiative in fast-paced environments and adapt quickly when needed.
• Tech-savvy. You know the ins and outs of Microsoft Office Suite and have experience working with event software.
• Professional. You provide exceptional customer service, work well with a team, and always treat others with respect.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.