What are the responsibilities and job description for the HUMAN RESOURCES GENERALIST position at Hawthorn Bank?
HUMAN RESOURCES GENERALIST
SUMMARY
This position will assist with administering the bank’s benefit program, facilitating the selection and onboarding process, and serve as the payroll administrator. This position will also provide general clerical support to the department, including recordkeeping, data entry, background screenings, and processing employee files. This position may be assigned to assist with projects and/or perform project work. Professionalism, accuracy, attention to detail, and the ability to meet pre-determined deadlines are critical aspects of this job. This position has access to extremely sensitive information and confidential data and is expected to exercise professionalism and confidentiality in all relevant matters. Deviations from normal procedures and/or questions are referred to the supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Publish job posting notices and job descriptions; respond to questions regarding job postings; respond to applicant inquiry calls; contact applicants regarding job interviews; prepare oral interview packets and distribute to interview panel; administer and score pre-employment testing; facilitate interview panel and complete rating sheets; tabulate rating sheets and prepare rank and score sheet.
Process background screenings and follow-up with vendor and/or employee on exceptions.
Create and distribute new hire electronic packet once job offer has been accepted; monitor and help facilitate completion of paperwork on first day of employment and process.
Offer benefits to eligible employees; answer questions associated with benefits; prepare reports and forms associated with benefits.
Assist with the coordination of annual benefit plan meetings by assembling meeting materials, writing and disseminating correspondence referencing meeting details; collecting forms for submission to plan administrator; file forms and reports; process benefit changes for employees based on change in status and/or qualifying events.
Complete steps to close out files at employee termination.
Serve as payroll administrator for a bi-weekly payroll cycle.
Answer questions directed to the department; provide extensive support to the department, as assigned.
Perform maintenance on personnel records, lists, and files; perform data entry; prepare reports and forms, as assigned; prepare year-end spreadsheets and special reports; proofread and edit all work produced for accuracy and completeness.
Assist with regular and ad-hoc projects, as assigned; assist with testing on system project prior to it being loaded into the production site.
Prepare and submit worker compensation paperwork to the worker compensation insurance carrier; periodically check status of claim and facilitates claim/bill payment; monitor status of injury via doctor’s reports and follow up with employee until claim is closed.
Assist with the administration of the employee assistance program.
Comply with all banking regulations, policies and procedures.
NON-ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.
Maintain educational and professional expertise through attendance at job related seminars, conferences and workshops. Represent the bank in a variety of community activities and functions.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Possess a four-year degree from an accredited university or institution with a major area of study in human resources, business administration, accounting, finance or other closely related field.
Professional work experience as a human resources professional may be substituted for the education requirement on a year-for-year basis.
Posses a minimum of at least four years of professional experience in the area of human resources, payroll, or office administration.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
OTHER SKILLS AND ABILITIES
Must have the ability to operate the following equipment: telephone, 10-key calculator, typewriter, personal computer and printer, copy machine, fax machine. Must have advanced knowledge of word processing, spreadsheet, and database software programs. Advanced PC knowledge.
KEY CONTACTS--Internal and External
Has regular contact with all departments. Has frequent contact with outside vendors including various state agencies, benefit providers, and payroll administrators.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid driver’s license.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
COMMENTS
Position requires the ability to work before or after normal business hours to meet deadlines and attend various meetings. Job-related travel may be required.