Fleet Specialist

JOB SUMMARY:

The Fleet Specialist is responsible for overseeing the acquisition, operation, maintenance, and compliance of all company vehicles. This role ensures that the fleet operates efficiently, safely, and cost-effectively while meeting business needs and regulatory requirements.

ESSENTIAL FUNCTIONS:

Fleet Operations & Management

· Manage daily operations of all company vehicles.

· Monitor fleet performance and implement strategies to improve efficiency and reduce costs.

· Ensure vehicles are properly maintained, serviced, and inspected on schedule.

Safety & Compliance

· Ensure compliance with DOT, OSHA, state, and federal transportation regulations.

· Maintain accurate driver qualification files, licensing, and training records.

Asset Tracking

· Oversee asset tracking and reporting within Asset Panda

· Ensure compliance with all DOT regulations, including driver and vehicle requirements

· Oversee and maintain required filings, including;

• UCR (Unified Carrier Registration)
• MCS filings (Motor Carrier Servies/USDOT updates)

· Track and manage vehicle registrations, renewals, and licensing across all states

· Maintain audit-ready documentation for all fleet compliance requirements.

Fuel & Gas Card Management

· Oversee all fuel card programs, including setup, controls, and monitoring

· Analyze fuel usage by vehicle, driver, and job to identify inefficiencies or misuse

· Implement controls and reporting to reduce fuel costs and prevent abuse

· Provide regular fuel analytics and reporting to leadership

GPS Tracking & Trip Analytics

· Monitor and analyze GPS/telematics data for all vehicles

· Review trip reports to ensure proper usage, routing efficiency, and driver accountability

· Identify trends in idle time, unauthorized use, and inefficiencies

This position is structured with a clear path for advancement. As proficiency grows in understanding fleet assets, your responsibilities will expand into maintenance & repairs program, financial oversight, reporting, accountability & cost control, providing a direct opportunity to expand your talents.

REQUIRED SKILLS/ABILITIES:

· Great attention to detail and outstanding organizational skills

· Ability to adapt as needed

· Time management skills

· Trustworthy with confidential information

· Excellent communication skills

· Ability to work independently

COMPENTENCIES:

· Communication Skills

· Business Acumen

· Decision-making

· Time Management

EDUCATION AND EXPERIENCE:

· High school or equivalent (Required)

· College Degree

PHYSICAL DEMANDS:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

· Must be able to access and navigate each department at the organization’s facilities.

WORK ENVIRONMENT:

· Mainly in-office (some travel in town)

· Operating hours: 7:00 am - 4:30 pm

· Standard working hours: 7:00 am – 3:30 pm

· Must have a valid driver’s license

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $30