Administrative Assistant (CONDO)

Hawaiian Properties, Ltd. is one of the oldest locally owned and operated property management companies in the State of Hawaii. The Company is currently seeking a full time Administrative Assistant in our Condo Department.

Must be self-motivated with the ability to quickly learn new tasks. Must have multi-task ability with exceptional computer knowledge, organizational & customer service skills. Property Management experience is highly preferred but will also consider advanced Administrative Assistant background with excellent organization & communication skills.

Essential Duties include the following:

• Provide full support and assistance to Property Managers including reviewing their calendars and be aware of their whereabouts.
• Responds and acts upon all inquiries and/or requests from management or respective Property Managers
• Calendar Board of Directors Meetings and contact Board members to remind them of upcoming meeting to ensure a quorum is attained.
• Board Meeting/Minutes/Packets (check calendar and send reminders to Property Managers, copy and mail/scan minutes, etc.)
• Provide excellent customer service both via phone and walks-ins
• Assist Property Managers with special projects
• Prepare, organize, and maintain files of properties
• Accurate typing of routine correspondence & ability to compose basic letters
• Must have the ability to correct basic grammar, punctuation, and spelling errors in draft materials
• Must attend Condominium Annual Meetings after business hours
• Provide back-up support to other Administrative Assistants & receptionist as requested
• Other duties as assigned

Requirements:

• High School Diploma or equivalent
• Proficient office skills and organizational skills
• Excellent computer skills using Excel, Words, Windows, Publisher, Adobe Acrobat
• Able to type a minimum of 55 WPM
• Experience using Property Management software
• Effective communication and writing skills
• Strong customer relations skills
• Able to commute to and from Board meetings during and after hours
• Reliable Attendance

Benefits:

We offer excellent benefits including the following:

• Paid medical and dental for employees
• Paid holidays and vacation
• 401K and Employer Match
• Profit Sharing
• and much more

We are an equal opportunity/affirmative action employer

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Will you be able to reliably commute throughout Oahu for this job?

Experience:

• Customer service: 1 year (Required)
• Administrative Assistant: 1 year (Required)
• Property management: 1 year (Preferred)
• Microsoft Office: 1 year (Required)

Work Location: In person

Salary : $19 - $24