Accounts Payable Supervisor

Hawaiian Properties, Ltd. is one of the oldest locally owned and operated property management companies in the State of Hawaii.

We are seeking an Accounts Payable Supervisor to join our Accounting Team.  The Accounts Payable Supervisor will oversee the day-to-day accounts payable function for association and property accounts by ensuring accurate, authorized, and timely payments, leading onshore and offshore AP teams, maintaining effective internal controls, optimizing payment processing, and delivering responsive support to vendors, boards, owners, and internal clients.

Responsibilities:

• Oversee the full accounts payable cycle, including invoice processing, approval routing, payment processing, vendor maintenance, and record retention.
• Review processed payments, including checks and ACH transactions, for accuracy, authorization, supporting documentation, and duplicate-payment risk before release.
• Ensure invoices are properly coded, approved, recorded in the correct period, and paid timely to avoid late fees or service interruptions.
• Oversee recurring payments, autopay, and utility direct-debit accounts; establish accounts for new properties and discontinue or transfer them when properties terminate.
• Maintain vendor records, tax documentation, payment instructions, recurring invoices, and appropriate controls over vendor banking changes.
• Research and resolve vendor inquiries, account discrepancies, credits, returned payments, stale checks, and outstanding balances.
• Support year-end close, Form 1099 reporting, audits, and special projects.
• Maintain AP policies and procedures and recommend process improvements and automation opportunities.
• Provide timely and professional service to vendors, boards, owners, and internal customers.
• Maintain confidentiality and perform other duties as assigned.

Supervisory Responsibilities

• Lead and coordinate the onshore and offshore AP teams, including workload assignments, handoffs, priorities, deadlines, and backup coverage.
• Review staff work for accuracy, completeness, and compliance with established procedures and internal controls.
• Develop and maintain AP standard operating procedures and ensure consistent processes across both teams.
• Train, coach, and cross-train AP staff; address performance issues timely.
• Monitor workload, productivity, payment exceptions, and service issues and implement practical solutions.
• Approve staff time off, maintain adequate coverage, and participate in employee performance reviews and development.

Qualifications:

• Degree from an accredited college or experience in an accounting related field is preferable
• Experience in Property Management field is preferable but not necessary
• Supervisory experience required

Knowledge, Skills & Abilities:

• Proficient in MS Office (Outlook, Excel & Word in particular) and Windows
• Able to use 10-key by touch
• Familiar with Accounting systems (i.e. Yardi) preferred
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Effective communication and writing skills
• Strong customer relations skills
• Ability to respond to common inquiries or complaints from customers
• Able to work as a member of a team as well as work independently
• Able to analyze a situation and formulate an effective plan of action
• Able to work with a high degree of accuracy and large volume of work
• Regular and reliable attendance is required

We offer excellent benefits to include Employee Paid Medical and Dental, 401k and Employer Match, Profit Sharing, Vacation/Sick Leave and much more.

We are an Equal Opportunity/Affirmative Action Employer

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $50,000 - $60,000