What are the responsibilities and job description for the Administrative Assistant position at Hawaii Residency Programs?
**Candidate MUST reside on the island of Oahu, Hawaii. This is a Full-Time position: Monday-Friday (8 hours each) unless otherwise discussed with the direct supervisor. This ad is for our Orthopaedic Surgery department.**
Hawaii Residency Programs, Inc. (www.hawaiiresidency.org) is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training.
Job Summary
Under general direction and light supervision, provides administrative support to the University of Hawaii Residency Programs.
ESSENTIAL FUNCTIONS:
- Manage resident files - electronically and off-site storage
- Assist Program Administrator with duties related to resident activities
- Oversee and manage electronic data programs; liaison with companies on software application to determine/implement optimum techniques for data entry, management, and report compilation
- Coordinate events for program residents
- Oversee/assist Program Director and Program Administrator in general admin duties
- Other duties as needed
OTHER DUTIES/FUNCTIONS
- Update administrative calendars and manuals
- Assist Program Administrator in maintaining and documenting Program administrative procedures
- Maintain resident and Alumni files onsite/offsite
- Maintain training files for residents and fellows
- Perform general office duties
- Other duties as needed
Minimum Qualifications
PREFERRED
- Related Associates or Bachelor’s Degree
- Minimum 3 years of administrative or equivalent experience
- At least 1 year of Graduate Medical Education (GME) experience
- At least 2 years of administrative experience in the Academic and/or Health Care setting
REQUIRED
- High School Diploma or equivalent
- Intermediate to advanced proficiency in Microsoft Office Suite
- Basic knowledge of SharePoint and Adobe Acrobat Pro
- Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.)
- Ability to manage multiple and sometimes changing deadlines and priorities
- Ethical, professional, courteous, resourceful, and proactive behavior
- Ability to be a team player, flexible, and work under pressure
- Access to transportation to attend occasional off-site meetings
Benefits and Compensation
- 100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance
- 6% Non-Elective 401(k) contribution to eligible employees
- Generous paid time-off policy
- Monthly Transportation stipend
- FSA and EAP
- Rewards & Recognition Program (Bucketlist)
- LifeMart Employee Discounts
Work Environment
This is a Full-Time position based out of Honolulu, HI – schedule is hybrid after a preliminary fully onsite period. Hybrid schedule determined at the discretion of the Program Administrator. Indoor, office based environment.
- SALARY: $23.64/hour, 40 hours per week
Salary : $24