Housing Administrative Assistant II

This position will be responsible for providing administrative support to both HPHA Board of Directors and Office of the Executive Director, in scheduling board meetings, agendas, coordinating travel arrangements for Board of Directors, transcribe minutes, correspondences and maintain calendar for board members and the Executive Director.

Salary Range:

$4,054.00-$4,933.00 Monthly

$48,648.00-$59,196.00 Annually

Minimum Qualifications Requirements:

General Clerical Experience:

Six (6) months’ work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.

Specialized Clerical Experience:

Two (2) years progressively responsible typing, and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial (administrative assistant) tasks including, but not limited to, several of the following; serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g. word processing; spreadsheet, databases, etc.).

Substitutions Allowed:

• Graduation from high school or equivalent may be substituted for the General Experience.
• Excess Specialized Experience may be substituted for General Experience.
• Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma, or certificate at an accredited community college, business technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Specialized Experience, on the basis of fifteen (15) semester credits of satisfactorily completed course work for six (6) months of Specialized Experience, up to a maximum of one (1) year.
• Education in a baccalaureate program at an accredited college or university may be substituted for Specialized Experience on the basis of fifteen (15) semester credits for (6) months of experience, up to a maximum of one (1) year.

Ability to: Plan, organize and carry out a very broad and complex range of secretarial functions. Ability to comprehend the complex issues discussed in Board meetings and to summarize the proceedings as accurately as possible. Deal tactfully with others within and outside regarding information related to policy matters, employee-employer relations and program plans.

Operate a computer or typewriter with speed and accuracy, write varied business letters, summaries and reports requiring judgment as to appropriate format and conforming to rules of grammar and style; maintain an effective workplace.

The successful candidate must possess strong oral and written communication skills, be able to work with local, state and federal officials, as well as resident organizations, housing advocacy groups and the general community, and must demonstrate compassion, sensitivity and fairness to tenants and low-income families or disenfranchised communities.

Note: This position is exempt non-civil service and is on continuous recruitment until filled. HPHA is an equal opportunity employer. We offer competitive compensation package with added benefits with the State of Hawaii. Salary range is commensurate with training and experience.

The State of Hawaii Application for Non-Civil Service Appointment, HRD 278 may be accessed online at: www.hpha.hawaii.gov

For consideration, you may submit or email a cover letter, resume and a completed State of Hawaii Application for Non-Civil Service Appointment HRD 278 to the address below:

Hawaii Public Housing Authority

Human Resources Office – Building B

1002 N. School Street

Honolulu, Hawaii 96817

Email: hphajobs@hawaii.gov

For a list of other positions please visit https://www.governmentjobs.com/careers/hawaii and apply online.

Job Type: Full-time

Pay: $4,054.00 - $4,933.00 per month

Education:

• High school or equivalent (Preferred)

Experience:

• general clerical: 1 year (Preferred)
• progressively typing: 2 years (Preferred)
• secretarial duties: 2 years (Preferred)
• transcribing meeting minutes: 1 year (Preferred)

Work Location: In person

Salary : $48,648 - $59,196