What are the responsibilities and job description for the Account Clerk III - Honolulu, Oahu position at Hawai`i State Judiciary?
Position Specific Description
Recruitment Number 26-141JC, Account Clerk III, SR-11, Honolulu, Oahu.
Summary of Duties
Maintains control accounts for appropriated and/or non-appropriated funds involving a relatively limited number of accounts and range of kinds of disbursements; may maintain one or more major accounting groupings for a major department; may supervise and participate in the maintenance of subsidiary ledgers; and performs other duties as required.
Minimum Qualification Requirements
General Experience: One-half (1/2) year of work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.
Specialized Experience: Two (2) years of work experience which involved posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.
This work must have involved reconciling accounts (i.e., checking for errors, balancing, and going back to original source document for verification).
Non-Qualifying Experience: Experience as a teller, cashier, inventory clerk, stock clerk, supply clerk, or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience.
Supervisory Aptitude: Some Account Clerk III positions require that applicants possess supervisory aptitude. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Substitutions Allowed
Substitution of Education for Experience:
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
TEMPORARY POSITIONS: Do you want to be considered for full-time temporary positions?
GENERAL EXPERIENCE REQUIREMENT: Six (6) months of work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately. Graduation from high school or GED may be substituted for this experience. Check all that apply:
KNOWLEDGE OF ACCOUNTING CLASSIFICATION AND TERMINOLOGY: Do you have work experience which demonstrated the knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and procedures related to the processing and recording of accounting information?
POSTING TO ACCOUNTS: Do you have work experience posting to accounting records and systematizing of fiscal information?
RELEVANT EXPERIENCE: Please provide the following information for EACH position which involved posting to accounting records and other systematizing of fiscal information, and which demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations:
RECONCILING ACCOUNTS: Do you have accounts maintenance experience which involved reconciling accounts (i.e., checking for errors, balancing, and going back to the original source document for verification)?
RELEVANT EXPERIENCE (RECONCILING ACCOUNTS): Please provide the following information for EACH position which involved reconciling accounts and your duties and responsibilities in this area.
TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS:: If you are using your education as a substitution for the Specialized Experience requirement, you must scan and attach to your application or mail copies of official transcripts, certifications, or other verifying documents to the following address:
Hawaii State Judiciary
Human Resources Department
426 Queen Street, First Floor
Honolulu, HI 96813
Note: If you are selected, we will need an original official transcript (not a copy) indicating the completion of the required training or course work and the awarding of the appropriate degree, certification, or other credential.
IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Therefore, it is important that you provide the name of your employer, your official job title, complete dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.
Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. If you choose to submit a resume in addition to your application, be sure that the employment information such as name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties is included in your resume.
Recruitment Number 26-141JC, Account Clerk III, SR-11, Honolulu, Oahu.
Summary of Duties
Maintains control accounts for appropriated and/or non-appropriated funds involving a relatively limited number of accounts and range of kinds of disbursements; may maintain one or more major accounting groupings for a major department; may supervise and participate in the maintenance of subsidiary ledgers; and performs other duties as required.
Minimum Qualification Requirements
General Experience: One-half (1/2) year of work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.
Specialized Experience: Two (2) years of work experience which involved posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.
This work must have involved reconciling accounts (i.e., checking for errors, balancing, and going back to original source document for verification).
Non-Qualifying Experience: Experience as a teller, cashier, inventory clerk, stock clerk, supply clerk, or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience.
Supervisory Aptitude: Some Account Clerk III positions require that applicants possess supervisory aptitude. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Substitutions Allowed
Substitution of Education for Experience:
- Graduation from high school or equivalent with courses in basic English and arithmetic may be substituted for six (6) months of General Experience.
- An associate's degree or equivalent in accounting from an accredited business school, community college, or other comparable institution may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years.
- Completion of one (1) school year of an accounting, business or related curriculum at an accredited business school, community college, or other comparable institution may be substituted for one (1) year of specialized experience provided the training included at least three (3) credits per semester of accounting courses.
- Education in an accredited university in a baccalaureate program may be substituted for Specialized Experience on the following basis:
- A baccalaureate degree in accounting will be deemed to have met all of the experience requirements.
- Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provided the training included at least three (3) credits per semester of accounting courses such as: accounting, theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc.
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
- Up to 13 paid holidays each year, and 14 during election years
- Up to 21 vacation leave days per year
- Up to 21 sick leave days per year
- Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
- Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
- Free life insurance policy for employees and retirees
- Deferred compensation retirement savings plan
- State retirement plan for eligible employees
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
TEMPORARY POSITIONS: Do you want to be considered for full-time temporary positions?
- Yes
- No
GENERAL EXPERIENCE REQUIREMENT: Six (6) months of work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately. Graduation from high school or GED may be substituted for this experience. Check all that apply:
- I possess a high school diploma or equivalent (i.e., GED).
- I possess 6 months of general experience as described above.
- None of the above.
KNOWLEDGE OF ACCOUNTING CLASSIFICATION AND TERMINOLOGY: Do you have work experience which demonstrated the knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and procedures related to the processing and recording of accounting information?
- Yes
- No
POSTING TO ACCOUNTS: Do you have work experience posting to accounting records and systematizing of fiscal information?
- Yes
- No
RELEVANT EXPERIENCE: Please provide the following information for EACH position which involved posting to accounting records and other systematizing of fiscal information, and which demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations:
- Employer name
- Your official job title
- Dates of employment (From: Month/Year, To: Month/Year)
- Number of hours you worked per week
- A detailed description of your duties and responsibilities which involved posting to accounting records, and which demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance.
RECONCILING ACCOUNTS: Do you have accounts maintenance experience which involved reconciling accounts (i.e., checking for errors, balancing, and going back to the original source document for verification)?
- Yes
- No
RELEVANT EXPERIENCE (RECONCILING ACCOUNTS): Please provide the following information for EACH position which involved reconciling accounts and your duties and responsibilities in this area.
- Employer name
- Your official job title
- Dates of employment (From: Month/Year, To: Month/Year)
- Number of hours you worked per week
- A detailed description of your duties and responsibilities which involved reconciling accounts.
TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS:: If you are using your education as a substitution for the Specialized Experience requirement, you must scan and attach to your application or mail copies of official transcripts, certifications, or other verifying documents to the following address:
Hawaii State Judiciary
Human Resources Department
426 Queen Street, First Floor
Honolulu, HI 96813
Note: If you are selected, we will need an original official transcript (not a copy) indicating the completion of the required training or course work and the awarding of the appropriate degree, certification, or other credential.
- I have read and understand the above statement.
IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Therefore, it is important that you provide the name of your employer, your official job title, complete dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.
Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. If you choose to submit a resume in addition to your application, be sure that the employment information such as name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties is included in your resume.
- I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.
- Required Question