Senior Accountant

Senior Accountant

Full-Time | Honolulu, Hawaiʻi

Company

BHPP, LLC dba Hawaiʻi Modern Realty

Reports To Vice President of Operations

FLSA Status Exempt

Compensation

$65,000–$85,000 annually, commensurate with experience

Work Schedule

Full-time, Monday through Friday; occasional additional hours for accounting deadlines

Position Summary

The Senior Accountant performs the day-to-day accounting activities of Hawaiʻi Modern Realty, including accounts payable and receivable, general ledger entries, bank reconciliations, brokerage transaction and commission accounting, month-end and year-end close activities, and payroll coordination.

Reporting to the Vice President of Operations, this position maintains accurate records, follows established accounting procedures, reviews software-generated financial statements, and coordinates information with the company’s outside accountant and payroll provider. The Vice President of Operations approves vendor payments, commission disbursements, and payroll changes. The Senior Accountant handles routine accounting matters independently and refers unusual transactions, policy questions, and unresolved discrepancies to the Vice President of Operations or outside accountant, as appropriate.

Essential Duties and Responsibilities

Accounting Operations

• Record listing, escrow, closing, and other brokerage transactions using established company procedures and supporting documentation.
• Record and verify receipts, deposits, disbursements, refunds, charges, and other financial transactions in the accounting system.
• Review and code vendor invoices, obtain approval from the Vice President of Operations, and process approved payments. Maintain receivable records, follow up on outstanding balances, and respond to vendor inquiries.
• Calculate and verify agent commissions against transaction records and applicable commission arrangements. Prepare agent statements and process commission disbursements after approval by the Vice President of Operations.
• Maintain vendor information and supporting records for year-end reporting, including Forms 1099, and coordinate reporting details with the outside accountant as needed.
• Maintain organized electronic accounting records and supporting documents in accordance with company retention procedures.

Account Reconciliations and Financial Review

• Complete assigned month-end and year-end close activities, including journal entries, accruals, and supporting schedules, in accordance with established procedures and deadlines. Coordinate accounting questions and year-end adjustments with the outside accountant.
• Reconcile bank, general ledger, commission, and other balance sheet accounts; investigate differences and document corrections.
• Generate financial statements from the accounting software and review profit and loss statements, balance sheets, and supporting reports for completeness, unusual balances, and significant variances. Investigate discrepancies and explain findings to the Vice President of Operations.
• Apply established general ledger coding consistently and coordinate proposed changes to the chart of accounts with the Vice President of Operations and outside accountant.
• Provide year-end records and supporting schedules to the outside accountant and respond to requests for clarification.

GET Tax Coordination

• Provide profit and loss reports and off-island closing information to the outside accountant for preparation of Hawaiʻi General Excise Tax (GET) returns. Respond to requests for supporting records or clarification.
• Submit the GET returns prepared by the outside accountant through the online tax portal by the applicable deadlines. Confirm submission, retain filing confirmations and supporting records, and refer questions about tax calculations or treatment to the outside accountant.

Accounting Procedures and Controls

• Follow established accounting procedures, payment approvals, and internal controls. Bring missing approvals, documentation concerns, and unusual transactions to the Vice President of Operations.
• Identify recurring errors or workflow issues and recommend practical improvements to the Vice President of Operations.
• Implement accounting workflow changes approved by management and coordinate technical accounting questions with the outside accountant.
• Help management maintain step-by-step accounting instructions and reference materials and explain established procedures to employees and office teams as needed.

Payroll Coordination and Accounting Support

• Coordinate routine payroll information and accounting records with the company’s payroll or HR service provider.
• Review payroll reports for accuracy and reasonableness, investigate discrepancies, and coordinate corrections. Obtain approval from the Vice President of Operations before submitting payroll changes to the provider and retain supporting records.
• Respond to routine accounting questions from employees, agents, vendors, and management; refer matters requiring policy decisions or specialized advice to the appropriate person.
• Perform other related accounting duties reasonably assigned based on business needs.

Communication and Collaboration

• Serve as the day-to-day contact for routine accounting matters and keep the Vice President of Operations informed of deadlines, discrepancies, and issues requiring a decision.
• Work with management, outside accountants, and service providers to resolve accounting questions and maintain accurate records.
• Explain account activity, commission calculations, and financial report findings clearly to individuals with varying levels of accounting knowledge.
• Manage routine assignments independently, meet deadlines, and use discretion when handling financial and personnel information.
• Provide professional and courteous service and work cooperatively with employees, agents, vendors, and outside professionals.

Qualifications

Education and Experience

• Bachelor's degree in accounting; an equivalent combination of education and directly relevant accounting experience will be considered.
• Four or more years of progressive accounting experience, including general ledger entries, reconciliations, month-end close activities, and review of financial statements.
• Experience in real estate brokerage, property, escrow, or commission accounting is strongly preferred.
• Experience managing routine accounting, working independently, and coordinating questions with management or an outside accountant.
• CPA license is not required.

Knowledge, Skills, and Abilities

• Working knowledge of accounting principles, accounts payable and receivable, general ledger accounting, reconciliations, and month-end and year-end close activities.
• Proficiency in Microsoft Excel, including formulas, lookups, pivot tables, and tools used to reconcile and review accounting data.
• Proficiency with Microsoft 365, including Outlook and Word, and the ability to learn accounting, transaction, commission, and document management systems.
• Ability to read software-generated financial statements, identify significant variances and unusual balances, and investigate underlying transactions.
• Strong accuracy, attention to detail, organization, and follow-through.
• Ability to prioritize daily transactions and recurring deadlines while maintaining accurate records.
• Ability to maintain clear supporting schedules, routine correspondence, and written accounting instructions.
• Clear communication skills and the ability to work effectively with management, employees, agents, vendors, and outside professionals.
• Ability to handle confidential financial and personnel information with discretion.

Mathematical and Analytical Skills

Ability to calculate and verify commissions, percentages, allocations, prorations, and other transaction amounts; explain calculations clearly; and identify differences or unusual activity in accounting records and financial reports.

Technology Skills

Use accounting and brokerage software, Microsoft Excel, and online portals to record transactions, reconcile accounts, generate reports, and submit accountant prepared GET returns. Resolve routine user or workflow questions and refer technical system issues to the appropriate support provider.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position, with or without reasonable accommodation. The position involves extensive computer and desk work. The employee may occasionally need to move or carry office materials weighing up to approximately 25 pounds and may need to move throughout the office to retrieve records or materials.

Work Environment and Schedule

This is a full-time, primarily office-based position in Honolulu, Hawaiʻi, generally Monday through Friday. Additional hours may occasionally be required to meet month-end, year-end, payroll, reporting, or transaction deadlines. Limited travel to other Oʻahu office locations may be required. The work environment is professional and business-oriented, with a moderate noise level.

Reasonable Accommodations

Hawaiʻi Modern Realty is committed to providing reasonable accommodations to qualified individuals with disabilities so they can perform the essential functions of the position, consistent with applicable law.

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Benefits:

Salary : $65,000 - $85,000