Bookkeeper

Bookkeeper – Job Description

About Havyn Homes: Havyn Homes is a residential homebuilding company located in the heart of Northwest Indiana, striving to make an impact across many communities by offering a product for all walks of life, resulting in more than just homes, but rather creating a Havyn for each of its clients.

We are fair, honest, and hard-working. We value our people and appreciate quality. Alignment with our culture and core values is of greatest importance.

Core Values:

• Passion: Demonstrating boundless energy and intense desire to capture true happiness.
• Growth: Willing to develop our talents through hard work, good strategies, and input from others.
• Community: Unifying mission to selflessly serve each other.
• Humility: Valuing the greater good over the satisfaction of our individual aspirations.

All Havyn Homes Team members are expected to:

• Always uphold and defend Havyn Homes core values and standards.
• Demonstrate commitment to support colleagues and co-workers for the greater good of the organization.
• Demonstrate positive and proactive participation.
• Take personal responsibility for proactive problem solving, maintaining a devotion to resolving issues with win-win solutions.
• Be open and willing to work evenings and weekends as needed. We are in a customer-based industry and flexibility is a must.

Bookkeeper General Description: Assist with maintaining accurate financial records by being responsible for the timely entry of day-to-day transactions, reconciling bank and credit card statements and aiding in basic financial reporting for multiple entities, as well as any other administrative tasks as seen necessary by the Leadership Team.

Job Responsibilities will include, but are not limited to:

1. Invoice Entry: Ensure accurate and timely entry of invoices into the accounting system, verifying that all details are correctly recorded and categorized.

2. Credit Card Transaction Entry: Be responsible for requesting and receiving credit card user’s expense reports, recording credit card transactions in a timely and accurate manner, matching them with appropriate invoices and expense categories.

3. Bank Account Reconciliation: Be responsible for the monthly reconciliation of bank statements for multiple entities, identifying discrepancies, and resolving any issues in a timely manner.

4. Credit Card Reconciliation: Be responsible for the monthly reconciliation of credit card statements, ensuring all transactions are accounted for and reconciled with corresponding receipts.

5. Accounts Payable: Be responsible for the timely processing of payments, ensuring precision and adherence to established payment schedules.

6. Accounts Receivable: Be willing and able to assist in accounts receivable processes, including generating invoices, tracking payments, and following up on outstanding balances, as directed by Construction Accountant.

7. Payroll: Ensure the prompt and accurate processing of payroll and the establishment of new employee records in QuickBooks.

8. Basic Journal Entries: Assist in the preparation and posting of basic journal entries to ensure accurate financial reporting, as directed by Construction Accountant.

9. Understanding of GAAP Accounting: Demonstrate a general understanding of Generally Accepted Accounting Principles (GAAP) and the debiting and crediting of different account types.

10. Financial Reporting Support: Provide support to the Construction Accountant in generating financial reports as needed.

11. Documentation and Record-keeping: Maintain organized and up-to-date records and documentation for audit and compliance purposes.

12. Communication: Collaborate closely with the Construction Accountant to ensure any financial issues or questions are addressed promptly and resolved efficiently, ensuring that any and all necessary financial processes are updated

13. Ad Hoc Tasks: Assist with various ad hoc financial tasks and projects as assigned by the Construction Accountant.

14. Administrative Duties: Be willing and able to assist with other accounting and administrative duties, including but not limited to scheduling and emailing, to best support the Leadership Team.

Bookkeeper Job Requirements:

· High school diploma (associate’s degree in accounting or related field preferred)

· Basic understanding of bookkeeping or accounting principles

· Experience or familiarity with accounting software (e.g., QuickBooks)

· Basic proficiency in Excel and data entry

· Strong attention to detail and organizational skills

· Ability to handle confidential financial information and meet deadlines

Organizational Relationships:

REPORTS TO: Construction Accountant

WORKS WITH: Management in all departments

Job Type: Full-time

Benefits:

• On-the-job training
• Paid time off
• Work Location: In person