Executive Assistant

About Us

Collaborative autonomy is how self-tasking teams of machines will solve hard human problems, and HavocAI is an unquestioned leader in collaborative autonomy. We set the standard for autonomous surface vessels for a wide range of defense and commercial maritime missions. Success requires us to grow quickly, and we’re looking for teammates who are passionate about solving hard problems, about pushing the envelope, and about preventing conflict and saving lives. Ambition is welcome to apply within.

About The Role

HavocAI is seeking a high-performance Executive Assistant to support two of our most critical leaders: the SVP of Revenue and the SVP of Multi-Domain. These roles sit at the center of our growth, customer engagement, and mission execution—and your job is to ensure they operate at maximum velocity.

This is not a traditional administrative role. You will act as a force multiplier—owning complex scheduling, driving coordination across internal and external stakeholders, and eliminating friction so our executives can focus on what matters most.

You will operate in a fast-moving, high-stakes environment where priorities shift quickly and execution matters. The right candidate thrives in ambiguity, anticipates needs before they arise, and brings structure to chaos.

You’ll also be part of a broader Executive Assistant team, collaborating to elevate standards, share best practices, and support company-wide coordination.

What You’ll Own

• End-to-end calendar management for two SVPs, optimizing for impact, priority, and efficiency
• Coordination of high-stakes internal and external meetings, including customers, partners, and leadership
• Travel planning and logistics (domestic and international) with precision and adaptability
• Communication flow between executives and key stakeholders
• Preparation and follow-through on meetings, action items, and deliverables
• Operational support that enables executives to stay focused on strategic priorities
  
  

What You’ll Do

• Manage complex, ever-changing calendars across multiple time zones
• Prioritize competing demands and ensure leaders are focused on highest-value activities
• Coordinate and prepare materials for meetings, ensuring executives are fully equipped
• Track action items and ensure follow-through across teams
• Plan and execute logistics for conferences, events, and external engagements
• Arrange travel, build detailed itineraries, and proactively solve for disruptions
• Handle sensitive and confidential information with discretion
• Support inbox triage, document organization, and general administrative workflows
• Submit and manage expense reporting accurately and efficiently
  
  

What We’re Looking For

• Highly organized with exceptional attention to detail
• Strong judgment and ability to prioritize without constant direction
• Comfortable operating in a fast-paced, high-growth environment
• Clear, concise, and professional communicator
• Proven ability to support multiple senior leaders simultaneously
• High level of discretion, reliability, and ownership
• Proactive mindset—you anticipate problems and solve them before they escalate
  
  

Qualifications

• Bachelor’s degree or equivalent experience
• 3 years supporting senior executives (VP level or above preferred)
• Experience in a high-growth, technology, or customer-facing organization
• Strong proficiency in Microsoft Office and collaboration tools
• Experience with Salesforce or similar CRM systems
• Ability to manage complex workflows and shifting priorities
• Strong interpersonal skills and ability to build trust across all levels
• U.S. Citizenship required
  
  

Location

Austin, TX preferred - Hybrid schedule available

What Success Looks Like

• Executives operate with clarity, focus, and minimal friction
• Calendars reflect true priorities—not just availability
• Meetings are well-prepared, productive, and action-oriented
• Travel and logistics are seamless, even under tight timelines
• You are trusted as a critical partner in driving execution at the highest level
  
  

Benefits

• 100% Employer paid Health, Dental and Vision Insurance for you and your families
• Life Insurance (Employer Paid)
• Ability to participate in the companies 401k program (Matching)
• Unlimited PTO policy with an enforced 2 week minimum
• Equity Package
• Work / Home Office Stipend
• Global Entry
• 16 Week Paid Parental Leave
• Monthly Health and Wellness Stipend
  
  

Our Values

• Innovation: We are driven to break new ground. Every day presents an opportunity to challenge the status quo, think boldly, and deliver advanced solutions that transform the future of defense technology.
• Integrity: We hold ourselves to the highest ethical standards, ensuring transparency, accountability, and trust in all our actions and partnerships.
• Mission-Driven: We are focused on achieving impactful outcomes that align with our core mission—protecting lives through innovation.
• Forward-Leaning: We continuously seek out new opportunities and remain at the forefront of technological advancements. We embrace change and anticipate the challenges of tomorrow with confidence and creativity.
• Ownership of All Tasks: At HavocAI, no problem is too complex or too trivial. We believe that greatness comes from tackling the hardest challenges, but also in handling the smallest, sometimes thankless, tasks with the same level of commitment and care.
• Servant Leadership: We lead by serving others, whether it’s supporting our employees, partners, or the broader community. Empowering those around us is key to achieving long-term success and making a lasting impact.
  
  

HavocAI is an Equal Opportunity Employer and is committed to creating an inclusive and diverse workplace. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other legally protected status.