District Medical Assistant

HAVERHILL PUBLIC SCHOOLS

HAVERHILL, MASSACHUSETTS 01830

ANTICIPATED OPENING

ANNOUNCEMENT OF POSITION

HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER.  ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATION

Title of Position:                                  District Medical Assistant

Work Year:                                          July to June (12 month)

Effective Date

of Employment:                                  Immediate and in the 2026-2027 School Year

Salary Range:                                      $42,000-47,000

Organizational Relationship

or Line of Authority:                            Works under supervision of the Supervisor of Health & Nursing Services, and Superintendent of Schools or their designee.

Role Summary

Coordinates the health intake process for incoming students by tracking mandatory medical forms and linguistic documentation, while assisting with operational tracking and data collection for district health grants.

Key Responsibilities

1. Health & Medical Compliance

• Medical Record Review: Audit immunization records and physical exam forms for all incoming students to ensure compliance with state and district health regulations.
• Health Liaison: Act as the primary point of contact for parents regarding missing medical documentation and health requirements for school entry.
• Clinical Support: Assist the school nurse (if applicable) with basic first aid, maintaining the clinic space, and organizing student health files.

2. Administrative & Financial Operations

• Inventory: Oversee medical supply inventory across school sites, serving as the primary point of contact to field questions in reference to supply needs.
• Data Management: Maintain student information systems (SIS) with high accuracy and confidentiality, adhering to HIPAA and FERPA guidelines.
• Grant Management: Assist Supervisor of Health and Nursing Services with tracking of expenditures and budget planning for CSHS and DPH Behavioral Health Grants

Qualifications

• Education: Medical Assistant (CMA/RMA) certification preferred, or equivalent experience in a clinical setting.
• Experience: 2 years within a school or pediatric healthcare setting.

Skills:

• Proficiency in office suites (Excel/Google Sheets).
• Strong understanding of medical terminology and immunization schedules.
• Exceptional organizational skills: Proven ability to manage competing priorities and seamlessly transition between diverse functional roles on a daily basis
• Bilingualism (highly preferred) to assist with ELL coordination.

Closing Date for Receipt

of Application:                               June 15, 2026 

Applicant Tracking Posting #:     

School Spring Posting #:              

Address all Applications and

Letter of Intent to:                      

                                                      Haverhill Public Schools

                                                      Human Resource Department

                                                      4 Summer Street - Room 104

                                                      Haverhill, MA 01830

An Equal Opportunity Employer

The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.  

Salary : $42,000 - $47,000