Bid Coordinator

Haugland Group, a privately owned Long Island, New York-based civil infrastructure and energy construction company, has an immediate opportunity for an experienced Bid Coordinator to join our team.

At Haugland, we understand that pushing the boundaries of what has been done is essential to develop the infrastructure of tomorrow. The journey won’t be simple, but what gets us there is. At Haugland Group, Our Word is Our Way. We are leaders in building what’s next because we see the path to get there and we’re setting a new standard of exceptional along the way.

Let’s build together!

Key Functions:

• Maintain the bid calendar, organize plans, specifications, and bid documents
• Monitor agency communications, and update the bid list accordingly
• Support weekly pre-bid meetings and bid meetings
• Monitor government agencies and contractor websites for potential new bid opportunities
• Review and prepare bid documents to ensure an accurate final submission
• Liaise with internal teams and project owners externally
• Interfaces with the estimating team to determine if any new project opportunities have been identified
• Categorizes electronic data; adds new projects to the Procore Bid Board (Log) inclusive of a new bid number, and manage this Bid Log daily as established with company protocols
• Coordinates client NDA’s (Non-Disclosure Agreements)
• Monitors existing RFP’s (Request for Pricing) for new issued addendums, changes in due dates, clarifications, and project updates
• Provides support to estimators with assembling all bid information and updating bid proposals as directed
• Orders and coordinates all requirements for insurances, bonding information, and financial information
• Assists the Estimators with following up on bids and providing post-bid information
• Coordinates efforts between the Estimating Department and the Pre-Construction team to ensure a smooth transition upon notification of bid award

Desired Qualifications:

• 2 years experience as a Bid Coordinator or in an administrative role
• This position is critically dependent on organization, time management, and computer system interaction. Computer experience is required. Experience with Viewpoint and/or Procore is a plus
• Participates productively as a contributing member in a team environment
• Proficient in the use of Microsoft Office Suite and standard computer applications
• Display a high level of initiative, effort, and commitment towards completing assignments under strict deadlines
• Ability to identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives, and make recommendations
• Effective communication skills, interpersonal and organizational skills, and a strong work ethic
• Knowledge of New York State agencies and other municipalities’ bid processes is a plus

Why Haugland?

Compensation range for this role is 75-85k.

At Haugland Group, our benefits are designed to convey company culture and values which has employees at its forefront.

• Excellent benefits package including medical, prescription drug, dental, vision, Health Savings Account (HSA), short/long-term disability, and life insurance
• 401k with 5% employer match
• Employer funded Dependent Care FSA
• Potential for annual performance-based raise
• Paid Time Off
• Paid company observed holidays
• Educational and professional advancement opportunities
• Frequent company-sponsored events
• Relaxed, friendly office
• Fast-paced, exciting environment

Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company’s written request may preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current.

We are an Equal Opportunity Employer.