ADMINISTRATIVE ASSISTANT

The Administrative Assistant supports the company by providing information and resources to allow for efficient and competent daily operations. Under the direction of the Branch Manager, this role is responsible for maintaining a welcoming reception area, assisting with administrative functions, coordinating daily office operations, and supporting internal departments as needed.

Key Responsibilities:

• Welcome visitors by greeting them in person or on the telephone.
• Screen incoming calls and transfer to appropriate staff members.
• Provide a bridge for smooth communication between the branch locations and corporate internal departments.
• Answer internal and external inquiries regarding processes, procedures and provide information requiring general knowledge of company operations.
• Maintain a professional image through appearance, communication, and customer service; represent Hatzel & Buehlers professional standards.
• Control all internal and external mailing procedures related to shipping and mailing distribution procedures.
• Ensure the daily circulation of all USPS, Fedex Drop Box, and UPS Drop Box letters and packages as instructed per management.
• Dispense incoming mail to the office each day per confidential and financial guidelines and department specific process.
• Support event planning responsibilities, as needed to ensure smooth flow of agenda by ordering supplies, researching venue information, getting all food order requests, placing and distributing food accordingly and essential post-event responsibilities.
• Ensure office equipment is in working order by responding to employee requests, initiate a service request, and follow-up with any work order requests.
• Restock and order all office supplies and ink cartridges through Staples account management program.
• Ensure supply budget controls to provide an adequate stock of stationery supplies. Perform inventory checks on a consistent basis and place orders as needed.
• Maintain the shared drive is aligned with administrative functions to ensure accurate record keeping and enter information from source documents by actively obtaining missing data.
• Ensure all documents get uploaded into the Spectrum system; develop system check to ensure the information is accurate, up-to-date and easily accessible to internal departments.
• Take ownership in actively reconstructing, auditing and requesting process improvements that create a more efficient and active record-keeping process for administrative items.
• Obtain approval and communicate any changes to management before implementation.

Requirements:

• High School Diploma or GED required.

Qualifications:

• Strong administrative experience in a corporate environment.
• Excellent customer service skills to provide a high level of support.
• Excellent time-management skills and the ability to handle a high volume of confidential information is required.
• Excellent interpersonal and communication skills.
• Highly reliable and punctual.
• Excellent organizational skills and attention to detail.

Work Environment:
This job is fully in person, on site.

Salary:

$70,000 - $90,000 (DOE)

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLERs employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.