What are the responsibilities and job description for the Administrative Assistant - Administration position at Hattiesburg Clinic, PA?
POSITION SUMMARY:
The Administrative Assistant to the Chief Legal Officer (CLO) and Chief Administrative Officer (CAO) functions as an executive assistant with additional responsibility for providing support to the contract management and risk management functions of Hattiesburg Clinic.
EDUCATION & EXPERIENCE:
- Associate’s degree in Business Administration or related field, required
- Bachelor’s degree in Business Administration or related field, preferred
- Minimum two (2) years of administrative assistant experience, required
- Experience in the legal profession, preferred
- Experience in developing internal workflow processes, database management and electronic filing systems, preferred
QUALIFICATIONS:
- Ability to maintain strict confidentiality and handle sensitive information with discretion
- Proficiency in office-based technology, including Microsoft Office (Word, Excel, Outlook, OneNote and PowerPoint), Adobe Acrobat, WebEx, Zoom, and similar applications
- Strong time-management skills and the ability to organize, prioritize and coordinate multiple duties and responsibilities at once
- Expert written communication skills, including drafting correspondence, effective use of grammar, and proofreading skills
- Strong oral communication skills evidenced by the ability to communicate effectively with a wide variety of individuals, including physicians, patients, internal staff, and external parties
- Strong interpersonal skills and emotional maturity, including effective listening and the ability to work cooperatively on teams
- Demonstrated ability to handle sensitive, confidential matters with utmost discretion
- Flexibility and adaptability to do what it takes to get the job done
- Flexibility to work early or late as needs arise (including early morning, over lunch and evenings), in addition to normal working hours
- Strong attention to detail
- Ability to effectively follow up on delegated tasks to meet established deadlines
- Ability to remain calm under pressure, while keeping operations smooth and efficient
- Ability to function well in a high-paced and at times stressful environment
WORK SCHEDULE:
- Monday - Friday, 8:00A.M. - 5:00P.M.
