MEDICAL RECORDS/Central Supply

Essential Medical records Job Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

• Protects the security of medical records to ensure that confidentiality is maintained.
• Reviews records for completeness, accuracy and compliance with regulations.
• Compiles and maintains patients' medical records to document treatment, physician

orders, nursing notes, etc.

• Enters data, such as demographic characteristics, history and extent of disease,

diagnostic procedures and treatment into computer.

• Plans, develops, maintains, and operates a variety of health record indexes and storage

and retrieval systems to collect, classify, store and analyze information.

• Identifies and compiles patient data using standard classification systems.
• Resolves/clarifies codes and diagnoses with conflicting, missing, or unclear information

by consulting with the nursing facility staff or others to get additional information

• Purges records as per policy
• Orders & receives office supplies and medical forms, journals, books, etc.
• Participates in staff meetings and new employee orientation and training programs.
• Performs maintenance functions for the department computer system.
• Assists in maintaining and fostering customer relationships.

Essential Medical Supplies Job Functions:

• Assists in maintaining the storage and rotation of supplies in accordance with local processes,

organizational policies and manufacturer directions.

• Assists in the distribution of medical supplies and PPE to ensure staff have what they need to

provide high quality and safe care. This will require collaboration with leadership.

• Assists in maintaining and tracking inventory in accordance with par levels as directed.
• Assists with maintaining and completing necessary processes for dis-infecting and re-distributing

re-useable PPE.

• Assists in checking to assure purchase orders are properly prepared, signed, submitted and checked

against invoices upon delivery of purchased goods.

• Assists with preparing correspondence and claims concerning damaged merchandise, errors in

shipment, etc., and return to vendor as required