What are the responsibilities and job description for the Payroll & Accounting Ops. Specialist position at Hatch IT?
hatch I.T. is partnering with Babel Street to find a Payroll & Accounting Ops. Specialist. Please see details below:
About the Role
The Payroll & Accounting Ops Specialist will support the financial operations of Babel Street by executing payroll processes and assisting with broader accounting operations. This role reports to the Accounting Operations Manager and is responsible for ensuring accurate, timely, and compliant payroll processing across U.S. and International operations, and providing operational accounting support across key accounting functions including billing and collections, accounts payable and payments, cash management, tax and other areas.
This position requires a detail-oriented, highly responsible, committed and dependable professional with strong payroll and foundational accounting knowledge, capable of managing day-to-day payroll activities and supporting the functions noted above. The role will play a key part in maintaining payroll accuracy, supporting compliance efforts, and contributing to scalable, efficient accounting processes as the company continues to grow.
About the Company
Babel Street is the trusted technology partner for the world’s most advanced identity intelligence and risk operations. They deliver advanced AI and data analytics solutions providing unmatched, analysis-ready data regardless of language, proactive risk identification, 360-degree insights, high-speed automation, and seamless integration into existing systems. Babel Street empowers government and commercial organizations to transform high-stakes identity and risk operations into a strategic advantage. The actionable insights we deliver safeguard lives and protect critical assets around the world. Babel Street is headquartered in Reston, Virginia, with regional offices in Boston, MA and Cleveland, OH, and international offices in Australia, Canada, Israel, Japan, and the U.K.
Responsibilities:Global Payroll Processing & Coordination:
- Execute and support end-to-end global payroll processing for a dynamic, expanding, multi-entity and multi-state company with approximately 250 worldwide employees
- Prepare U.S. semi-monthly payrolls, and special payrolls as needed, for exempt and non-exempt employees, salaried and hourly employees, ensuring accuracy and timeliness
- Coordinate with third-party payroll providers for U.S. and five International payrolls (Australia, Canada, Israel, Japan, and UK)
- Maintain payroll records and support documentation
- Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions, and escalating complex, non-routine, or high-risk matters to the Accounting Operations Manager for review and guidance
Financial Statement Close Support:
- Prepare payroll-related journal entries for review
- Assist in payroll-related balance sheet reconciliations
- Support timely completion of payroll deliverables
Payroll Tax Compliance & Reporting:
- Support payroll tax compliance activities
- Prepare payroll reports for internal stakeholders and audits
- Assist with audit documentation requests
HR & Cross-Functional Collaboration:
- Partner with HR to ensure accurate employee data updates
- Collaborate on payroll-related improvements
Accounting Operations Support:
- Support the Accounting Operations Manager with broader accounting and finance operation as needed
- Assist with sales tax compliance activities, including data preparation and coordination of filings
- Support accounts receivable processes, including billing, collections, customer follow-ups and dunning communications
- Assist with ad hoc accounting tasks, reconciliations, and process improvements
- Provide backup support for other operational accounting processes as needed
Education & Certification:
- Bachelor’s Degree in Accounting, Finance, or related field (or equivalent experience) preferred
- CPP certification preferred
Experience and Knowledge:
- 3 years of payroll or accounting experience
- U.S. payroll processing expertise
- Operational accounting experience (AP, AR, sales tax, cash management, etc.) preferred
- Experience in a multi-entity environment is a plus
- Working knowledge of U.S. payroll regulations
- Basic understanding of accounting operations and workflows
- Basic understanding of international payroll is a plus
Technical Skills:
- Strong working knowledge of payroll systems (Paylocity preferred)
- Familiarity with accounting systems (NetSuite preferred)
- Strong Microsoft Excel skills
- Experience with HRIS platforms is a plus
- Experience supporting systems implementations, integrations, or process automation initiatives across payroll, HRIS, and accounting platforms is a plus
Soft Skills:
- Strong attention to detail
- Ability to manage multiple priorities
- Strong communication and collaboration skills
- Ability to escalate issues appropriately
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.