What are the responsibilities and job description for the Vendor Compliance Analyst position at Hat World Inc?
Vendor Compliance Analyst
About Our Company
At Lids Sports Group, we don’t just sell hats — we fuel fandom. As the largest licensed sports retailer in North America, we bring sports, fashion, and culture together in more than 1,300 stores nationwide. Headquartered in Indianapolis, Indiana, Lids delivers premium, fan-driven products and unforgettable retail experiences.Our stores feature officially licensed headwear and apparel from collegiate and professional teams, alongside top brands like Champion, Nike, New Era, Lululemon Athletica, and Mitchell & Ness. We’re also the industry leader in on-demand customization, offering in-store embroidery that turns everyday gear into one-of-a-kind statements.
From specialty concept stores for the NBA and NHL, to iconic clubhouse destinations for the Yankees and Dodgers, we create immersive retail experiences that celebrate the teams fans love. Through collaborations with brands like Marvel, Peanuts, and The Walt Disney Company, Lids continues to redefine how fans represent their teams — in style.
Position Summary
The Vendor Compliance Analyst monitors, analyzes, and improves vendor compliance with company policies, contractual requirements, regulatory standards, and operational expectations. This role works closely with vendors, procurement, finance, operations, legal, and internal stakeholders to identify compliance gaps, resolve issues, maintain accurate records, and support continuous improvement of the vendor management program.
The ideal candidate is analytical, detail-oriented, collaborative, and comfortable communicating with both internal teams and external vendors.
Principal Duties and Responsibilities
- Monitor, analyze, and identify vendor compliance issues by analyzing weekly Vendor Compliance reports.
- Escalate significant compliance risks or unresolved issues to appropriate leadership.
- Maintain accurate vendor compliance records, databases, and reporting systems.
- Assist with vendor onboarding and ensure required compliance documentation is completed before vendors are approved.
- Collaborate with Procurement, Accounts Payable, Legal, Risk, Operations, and other stakeholders to address vendor-related concerns
- Identify compliance gaps, risks, trends, and recurring vendor issues and recommend appropriate corrective actions.
- Partner with vendors to resolve documentation deficiencies, compliance exceptions, and performance issues.
- Conduct periodic vendor reviews, audits, and compliance assessments.
- Track corrective action plans and follow up with vendors to ensure timely resolution.
- Prepare recurring and ad hoc reports, dashboards, and metrics related to vendor compliance and performance.
- Work with the EDI team on their EDI Onboarding workflow in Microsoft Flow.
- Support the development and implementation of vendor compliance policies, procedures, and controls.
- Identify opportunities to improve vendor processes, controls, reporting, and overall program effectiveness.
- Foster a positive and motivating work environment that encourages open feedback, collaboration, and innovation.
Job Required Knowledge and Skills
- Associate’s or bachelor’s degree in human resources, Business Administration, Information Systems, or related field preferred.
- 0-2 years of experience in HR, HRIS, payroll support, data analysis, or related administrative role.
- Strong attention to detail and accuracy, particularly with data entry and validation.
- Basic understanding of HR processes and employee lifecycle transactions.
- Proficiency in Microsoft Excel and standard business applications.
- Strong organizational, time management, and communication skills.
- Ability to learn new systems and adapt to evolving technology.
Qualifications
- Bachelor’s degree in business, Supply Chain, Finance, Accounting, Risk Management, or a related field, or equivalent experience.
- 1 years’ experience in vendor management, compliance, supply chain, project management, process improvement, business analytics, or a related field.
- Ability to manage multiple priorities, meet deadlines, and work independently.
- Strong analytical and problem-solving skills.
- Excellent organizational, interpersonal, and problem-solving skills,
- High degree of proficiency in MS Excel, Outlook, and Internet applications.
- Experience with D365 or similar ERP systems strongly preferred.
- OpenText or other managed services experience preferred.
- Experience with Microsoft Forms and Flow are preferred.
- Strong, professional, and effective verbal and written communication skills.
- Self-motivated with critical attention to detail and deadlines.
- GXS UPC catalog knowledge would be a benefit.\
- Ability to foster a positive and motivating work environment that encourages open feedback, collaboration, and innovation.
- Ability to adapt well to changes in direction and priority in a fast-paced and deadline-oriented environment.
Success in this Role
Success in this position will be demonstrated through accurate, timely vendor compliance monitoring; improved vendor adherence to requirements; effective resolution of compliance issues; reliable reporting; reduced compliance risk; and strong partnerships with vendors and internal stakeholders.
Physical Demands & Requirements
- Ability to operate a computer and work with digital systems for extended periods.
- Ability to communicate verbally and visually with internal teams and stakeholders.
- Ability to work in an office or remote environment with frequent task deadlines.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. For inquiries related to reasonable accommodations, please contact HR@Lids.com
What We Offer
- Comprehensive medical, dental, and vision coverage
- Retirement plan with company match
- 100% employer-paid benefits, including short-term and long-term disability, life and AD&D insurance, and an Employee Assistance Program
- Paid Time Off
- Generous employee discount and exclusive perks
- Ongoing career development and professional training, including discounted secondary education and certification reimbursement
- A collaborative, innovative, and team-oriented work environment
- Early Wage Access options
- Bonus eligibility depending on position level
Work Environment
- On-site office work environment.
- Standard business hours from 8 a.m. – 5 p.m.; flexibility may be available upon request.
Additional Information
Employment Requirements
Candidates must possess the experience, skills, physical abilities, and qualifications, with or without reasonable accommodation, to perform the essential duties of the role and must be able to meet all applicable employment standards. Being legally authorized to work in the United States is a precondition of employment for this position. Current or future employment-based visa sponsorship is not available for this role.Equal Employment Opportunity
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.Notice to Applicants
In connection with your application, we collect information that identifies, reasonably relates to, or describes you (“Personal Information”). The categories of Personal Information we collect include your name, email address, mailing address, other contact information, employment history, and educational history. We collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and maintaining recruiting and hiring records. Upon a conditional job offer, we may require additional Personal Information for business purposes and background checks as permitted by law, including but not limited to government-issued identification numbers, work authorization, emergency contact information, criminal record information, and demographic data used for analytics and compliance with applicable legal requirements and Company policies.Need Accessibility Assistance?
Applicants who require accessibility assistance to submit an employment application may email hr@lids.com. A member of our Talent team will respond as soon as reasonably possible. This email address is only for individuals seeking reasonable accommodation when applying for a career at Lids.