Accounts Payable Clerk

SUMMARY: Compiles and maintains Accounts Payable Records by performing the following duties and responsibilities:

Knowledge of office procedures, basic accounting, and Microsoft Office products.
Ability to operate calculator, PC Computer, and telephone system.
Checks, codes and approves all payable transactions and prepares accounts payable checks.
Prepares invoices and deduction notices as necessary.
Audits freight bills against manifests.
Prints all accounts payable reports and maintains all accounts payable files.
Prepares Analysis of accounts as required.
Assists in monthly closings.

• Assists with special projects as necessary.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the
following competencies.

Follows all policies and procedures as established by the company.
Follows the direction and instruction of the management team.
Completes Administrative Tasks correctly and on time and uses time efficiently.
Gathers and analyzes information skillfully.
Meets commitments in dealing with both internal and external customers.
Maintains confidentiality. Works regularly with confidential data such as product costs, work schedules, and manufacturing methods.
Listens and receives clarification when necessary.
Presents data effectively. Possesses the ability to read and interpret written information.
Gives and welcomes feedback while remaining open to new ideas and trying new things and generates suggestions for improving work.
Exhibits sound and accurate judgment while including appropriate people in decision making.

• Ensures attendance and punctuality by being at work on time and ensures responsibilities are covered when absent.

• QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
  
  Education and/or Experience: Associate’s degree (A.A.) or equivalent from two-year college or technical school; or three months to one year related experience and/or training; or equivalent combination of education and experience.
  Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondences. Ability to speak effectively before groups of customers or employees of organization.
  Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume, Ability to apply concepts of basic algebra and geometry.
  Reasoning Ability: Ability to apply understanding to carry out instructions given in the form or written, oral, or diagram. Ability to deal with problems involving several concrete variables in standardized situations.
  Computer Skills: Knowledge of software such as Accounting, Internet, and Manufacturing; as well Microsoft Office products.
  Physical Demands: Required regularly to sit; required occasionally to stand, walk, stoop, kneel crouch, or crawl, reach with hands and arms, and use hands to perform duties; and to talk and/or hear. Must lift and/or move up to 10 pounds frequently and 25 pounds occasionally. Specific vision abilities required including close and distant vision and ability to adjust focus.
  Work Environment: The noise level is usually quiet.