Administrative Assistant

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County.

Location: Oakland County

Title: Office Administrator

Working Arrangement: In office

Hours: 8:00am - 5:00pm or 7:00am - 4:00pm

Salary Range: 50K- 60K ( Salary depending upon experience and education)

Responsibilities for the Office Administrator

• Key Responsibilities

• Track and maintain subcontractor insurance certificates, ensuring compliance before payment release.
• Manage the circulation, filing, and organization of documents across internal departments.
• Oversee office filing systems and handle incoming/outgoing mail.
• Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings.
• Reconcile company credit card statements and match receipts.
• Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies.
• Answer phones, schedule weekly meetings, and provide general administrative support.
• Prepare subcontractor waivers for construction draws and distribute documents for bidding.
• Conduct research using city assessor and building department resources.
• Draft letters, memos, and other correspondence as needed.

Qualifications

• Construction industry experience strongly preferred.
• Ability to read and interpret documents with intermediate proficiency.
• Strong basic math, critical thinking skills.
• Proficiency in MS Office, PDF

• Education:
• High school diploma 5 years construction experience.