What are the responsibilities and job description for the Administrative Assistant position at Harvard Resource Solutions LLC?
We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County.
Location: Oakland County
Title: Office Administrator
Working Arrangement: In office
Hours: 8:00am - 5:00pm or 7:00am - 4:00pm
Salary Range: 50K- 60K ( Salary depending upon experience and education)
Responsibilities for the Office Administrator
• Key Responsibilities
- Track and maintain subcontractor insurance certificates, ensuring compliance before payment release.
- Manage the circulation, filing, and organization of documents across internal departments.
- Oversee office filing systems and handle incoming/outgoing mail.
- Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings.
- Reconcile company credit card statements and match receipts.
- Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies.
- Answer phones, schedule weekly meetings, and provide general administrative support.
- Prepare subcontractor waivers for construction draws and distribute documents for bidding.
- Conduct research using city assessor and building department resources.
- Draft letters, memos, and other correspondence as needed.
Qualifications
- Construction industry experience strongly preferred.
- Ability to read and interpret documents with intermediate proficiency.
- Strong basic math, critical thinking skills.
- Proficiency in MS Office, PDF
- Education:
- High school diploma 5 years construction experience.
Salary : $50,000 - $60,000