Data Management and SIS Specialist

Job Summary:

The Data Management and SIS Specialist is responsible for meeting the school's data and reporting needs, providing support and coordination for student information system data management, student registration, transcript services, and assisting with data needs associated with state and national testing, certifications, and licensure.

Qualifications:

High School diploma or equivalent required

At least three (3) years of experience in data management

Expert knowledge of Microsoft Office products and Google Suite

PowerSchool, Student Information System (SIS) experience, SQL knowledge, Oracle

Evaluation:

The performance will be evaluated at least annually by the Superintendent or designee

Reports to:

Director of Technology

Terms of Employment:

This is a 12-month, non-union IMRF salaried position with an hourly pay of $18-$22, as established by the Board of Education. As an exempt employee, there may be requirements to work beyond regular hours, including evenings and overtime, to meet the needs of the department. Flexibility is essential to ensure the efficient operation of the department

Compensation

The compensation package for non-union positions includes comprehensive medical, dental, and vision insurance, a $50,000 term life insurance policy, accrued vacation days, 15 sick days, 2 personal leave days annually, and holidays per district policy. Additional benefits include tuition reimbursement after the first year, access to an Employee Assistance Plan, and extensive professional development opportunities to foster growth and support for team members.

FLSA Status:

Non-Exempt

Duties and Responsibilities:

• Serves as the primary manager of the district’s Student Information System (SIS), ensuring data accuracy, integrity, and compliance with state and federal reporting requirements.
• Coordinates and oversees all aspects of SIS data management, including student enrollment, registration, attendance, grades, transcripts, and scheduling.
• Troubleshoots SIS-related issues, coordinates software updates, and ensures all releases remain current and compatible with state reporting systems.
• Develops, tests, and maintains custom reports, data extracts, and dashboards to meet instructional, administrative, and compliance needs.
• Provides ongoing training, documentation, and technical support to district and school-based staff on the use of the SIS, data entry standards, and reporting procedures.
• Implements user access controls, data standards, and policies to ensure consistent and secure system use across the district.
• Coordinates state and federal reporting, including submissions related to student enrollment, attendance, assessments, accountability, and demographic data.
• Researches, interprets, and stays current on Illinois State Board of Education (ISBE) reporting requirements, state data collections, and related compliance mandates.
• Collaborates with district departments to ensure data accuracy, timely reporting, and alignment between the SIS and other instructional or assessment platforms.
• Supports data needs for state and national testing, certifications, and licensure.
• Assists in the preparation and distribution of required reports for district, state, and federal agencies and other stakeholders.
• Analyzes data to inform decision-making and support the evaluation of district goals and initiatives.
• Recommends process and system improvements to enhance efficiency, data quality, and service delivery.
• Supports the development and implementation of district policies and procedures related to data management and reporting.
• Provides excellent customer service, fostering a culture of respect, collaboration, and trust with all stakeholders.
• Communicates effectively and responds to inquiries, emails, and requests in a timely and professional manner.
• Participates in district committees, staff meetings, and professional development to stay informed about best practices in data systems and reporting.
• Maintains confidentiality of all student and staff data, using discretion and adhering to all legal and ethical standards.
• Complies with all federal and state regulations, Illinois School Code, ISBE rules, and Board of Education policies.
• Performs other duties as assigned by the Superintendent or designee.

Required Knowledge, Skills, and Abilities:

• Must demonstrate a positive attitude toward work assignments
• Must maintain positive and respectful relationships with other employees and the general public
• Must demonstrate a record of effectiveness in their work
• Must have excellent planning and organization skills
• Must have the ability to work collaboratively with others
• Must model a desire and willingness to learn continually
• Must be able to perform several tasks concurrently under varying deadlines
• Must be able to communicate clearly and concisely, both orally and in writing, including clear, polite telephone communication skills
• Must be able to work efficiently under minimal supervision

Physical Demands:

The physical demands of this position include frequent sitting and standing for extended periods of time. Employees may reach overhead as well as above the shoulders and horizontally and occasionally move or lift items up to 50 pounds. Regular attendance on the job is expected.

ADA:

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

This job description is intended to describe minimum qualifications and duties and responsibilities performed by employees assigned to this position and is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change the position responsibilities to meet District needs as necessary.