What are the responsibilities and job description for the Accounts Receivables Clerk position at HARTFORD BAKERY INC?
Accounts Receivable Clerk
Location: Evansville
Department: Finance and Accounting
Reports To: Accounts Receivable Manager
Position Summary
Lewis Bakeries is seeking a detail-oriented and organized Accounts Receivable Clerk to support daily accounts receivable operations. This position plays a critical role in ensuring accurate customer invoicing, cash application, account reconciliation, deduction management, and customer account maintenance.
The Accounts Receivable Clerk will work closely with internal departments and customers to resolve payment discrepancies, maintain accurate records, and support the Company's overall cash flow objectives. This role will also assist with ERP transactions and reporting within the SAGE X3 environment.
Key Responsibilities
Accounts Receivable Administration
- Process and maintain customer invoices, credits, and account adjustments accurately and timely.
- Apply customer payments and reconcile cash receipts to customer accounts.
- Assist with account reconciliations and resolution of outstanding balances.
- Monitor customer accounts and follow up on overdue invoices as directed.
- Research and resolve customer payment discrepancies, deductions, and short pays.
- Maintain accurate customer account records and supporting documentation.
Credit Memo Processing
- Prepare and process approved credit memos.
- Verify supporting documentation and ensure compliance with company procedures.
- Coordinate with Sales and Customer Service to resolve customer claims and deductions.
ERP & Reporting Support
- Enter and maintain customer information within SAGE X3.
- Generate routine AR reports and assist with account analysis.
- Support data integrity efforts and process improvement initiatives.
- Assist with month-end close activities and reporting requirements.
Customer Service & Collaboration
- Serve as a professional point of contact for customer payment inquiries.
- Work closely with Sales, Customer Service, Transportation, and Accounting teams to resolve account issues.
- Provide timely follow-up and maintain positive customer relationships.
Education & Experience
- Associate degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 2 years of Accounts Receivable, Accounting, or Finance experience preferred.
- ERP experience preferred; SAGE X3 experience is a plus.
- Experience working with customer accounts, invoicing, and cash application preferred.
About Lewis Bakeries
Founded in 1925, Lewis Bakeries is a family-owned company producing high-quality breads, buns, and rolls under trusted brands including Bunny Bread®, Lewis Bake Shop®, and Healthy Life®. We are committed to delivering quality products, supporting our customers, and investing in our people across all areas of the organization.
What Makes Us Great
At Lewis Bakeries, we believe in rewarding our employees with a comprehensive compensation and benefits package that supports their health, financial well-being, and professional growth.
Exceptional Total Rewards Package
In addition to a competitive salary, employees enjoy a benefits package that provides significant financial value, including:
- Medical coverage with weekly premiums as low as $10 and a low-deductible plan design
- Comprehensive dental coverage, including orthodontic benefits for dependent children
- Company-funded pension plan and a 401(k) with company matching contributions
- Company-paid short-term and long-term disability insurance
- Paid Personal Time Off (Vacation, Personal, and Sick time)
- Paid holidays
- Relocation assistance available for qualified candidates
- Professional development opportunities and long-term career growth
Additional reasons employees choose Lewis Bakeries:
- Family-owned company with over 100 years of baking excellence
- Stable and growing organization with a long history of success
- Collaborative culture that values employee engagement, safety, and continuous improvement
- Opportunity to make a meaningful impact as a key member of the bakery leadership team
Equal Opportunity Employer
Lewis Bakeries is an Equal Opportunity Employer and Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.
Employment is contingent upon successful completion of a background check, drug screening, and reference check.
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