What are the responsibilities and job description for the Human Resources Assistant position at Harter, Secrest Emery LLP?
Human Resources Assistant
EMPLOYMENT OPPORTUNITY
Rochester, NY
April 2025
Harter Secrest & Emery is a full-service law firm founded in 1894, with offices in Rochester, Buffalo, Albany, Corning, and New York City. With over 125 lawyers, we offer the depth and breadth of legal talent and experience necessary to achieve exceptional results for our local, regional, and national clients.
Harter Secrest & Emery LLP is seeking an individual to join the Human Resources team in providing support to attorneys, paralegals and staff throughout the firm.
Job Responsibilities:
- Provides routine administrative support to members of the HR team including expense reports, department invoices, budget tracking and prepares quarterly and annual HR reports
- Audits weekly time entries, tracks time off requests, communicates daily call-in information
- Coordinates paralegal and administrative performance review processes
- Provides recruiting support including application and resume review, coordinates candidate interviews; prepares and distributes interview materials, and schedules interviews
- Drafts offer letters and prepares new hire materials; creates and schedules new employee orientation
- Enters new employees and updates general employee information in HR information system
- Assists with planning and implementation of employee communication and education sessions
- Coordinates the recognition and service anniversary programs
- Reviews and audits required employer notices and posts on applicable bulletin boards
- Files documents and correspondence; prepare files for storage and maintains inventory of offsite materials
- Provides backup to offsite records retrieval and supply ordering
- Assists members of the Human Resources team with special projects and additional responsibilities as assigned
Education/Experience Requirements:
- Associate’s or Bachelor’s degree in Business, Human Resources or related field
- Ability to work effectively with a variety of staff with a client service orientation and handle sensitive and confidential information with discretion
- Strong organizational and problem-solving skills; ability to respond to multiple priorities and plan work to meet varying deadlines
- Ownership of projects, ability to anticipate group needs
- Demonstrates ability to effectively communicate
- Ability to work independently, plan work and organize multi-stage projects, implement individual tasks and complete assignments with minimal direction
- Attention to detail; skill in proofreading documents
- Strong technology skills, including Word, Excel, HRIS and Outlook
Apply on-line at www.hselaw.com (select Careers). EOE
Recruiting Information:
- FLSA Classification: Non-Exempt
- Hours per week: 37.5
- Annual Salary Range: $26.00 to $30.00 per hour
- Excellent benefit package
HARTER SECREST & EMERY LLP IS COMMITTED TO THE POLICY OF EQUAL EMPLOYMENT OPPORTUNITY. THIS POLICY EXPRESSLY PROHIBITS DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, RELIGION, CREED, NATIONAL ORIGIN, AGE, MARITAL STATUS, FAMILY STATUS, SEXUAL ORIENTATION, DISABILITY, GENETIC PREDISPOSITION OR CARRIER STATUS, DOMESTIC VIOLENCE VICTIM STATUS, CRIMINAL CONVICTION, VETERAN STATUS OR STATUS AS A MEMBER OF ANY OTHER PROTECTED GROUP OR ACTIVITY.
Salary : $26 - $30
