Program Specialist

This position is located in the Specialty Care Service Line at the Harry S. Truman Memorial Veterans Hospital in Columbia, MO.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/12/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations and experience in analytical, financial, statistical, and quantitative problem solving and analysis NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have obtained a Ph.D., or have completed three (3) years of progressively higher-level graduate education leading to such degree, LL.M., or equivalent doctoral degree in the related field of the position to be filled. The education portion must include courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Education must have been obtained in an accredited college, or university. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate level education (beyond the first 2 years) and specialized experience as described above to meet total experience requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. Experience must be clearly indicated in your resume.
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For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

Duties include but are not limited to:

• Serves as subject matter expert for service contracts for the service line and is responsible for the coordination and monitoring of all contracts assigned.
• Prepares contract specifications to include complex Statements of Work and obtains accurate and sufficient data to support continuation or cancellation of contractual obligations through quality monitoring.
• Initiates and completes modifications by the contractor, completes reconciliation of invoices to timecards for accurate and prompt payment, initiates payment and completes increases and decreases to the financial obligations funding the contract.
• Prepares detailed and complex contract solicitation packages for submission to the Veterans Integrated Service Network (VISN) Contracting Office for award of the necessary contract services.
• Completes necessary documents, packets, quotes, Statements of Work, and other required materials for the procurement of medical equipment and supplies necessary for patient care.
• Participates in annual budget forecasting, budget submissions and supplemental budget requests.
• Serve as a Control Point Official and initiates and approves necessary forms and electronic request transactions.
• Monitors fund control points on a day-to-day basis and requests transfers between accounts as needed throughout each fiscal year to ensure service functions remain within budget allocations.
• Assembles and complies budget information for annual and quarterly reports.
• Performs short- and long-term planning regarding program development, staffing and resource allocation.
• Performs staff support work in short- and long-range planning efforts and complies with directives and national guidelines in preparing annual and cyclic planning documents.
• Collaboratively develops strategies for the service to meet its goals and mandates in efficient and effective ways, ensuring alignment with Medical Center strategic initiatives.
• Prepares and reviews reports involving trend analyses and ensures follow-up in these areas for Specialty Care programs.
• Develops and implements methods and procedures for collecting, processing, compiling, editing, and analyzing administrative, financial, and clinical data. Identifies administrative problems and takes action to resolve those problems.
• Identifies program inefficiencies and develops studies or data collection techniques related to identified problems.
• Organizes, compiles, summarizes and analyzes the data collected; develops reports which reflect the scope of activities; and identifies trends and opportunities for improvement.
• Utilizes individual judgement to determine the most appropriate means to display the data to ensure it is meaningful to those viewing the data.
• Performs other duties as assigned.

Work Schedule: Monday to Friday; 8:00 - 4:30 pm
Virtual: This is not a virtual position.
Position Description/PD#: Program Specialist/PD101700
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized

Salary : $74,678