Lead VDC Coordinator

Summary: The Lead VDC Coordinator is responsible for leading the development, coordination, and delivery of accurate, constructible, and fabrication-ready mechanical models and drawings for assigned projects. This role supports VDC execution through hands-on modeling, coordination, clash resolution, drawing preparation, field deliverables, and collaboration with project management, fabrication, and field teams. The Lead VDC Coordinator also provides technical guidance to VDC Coordinators and Detailers while helping ensure project deliverables meet company standards, schedule requirements, and field installation needs.

Key Responsibilities

VDC Project Coordination

• Lead VDC coordination activities for assigned mechanical projects, ensuring models and drawings support project goals, coordination milestones, fabrication needs, and field installation.
• Assist in developing and maintaining project-specific VDC execution plans, including modeling scope, coordination schedules, deliverable expectations, and project standards.
• Coordinate closely with the VDC Manager, Senior Lead VDC Coordinator, Project Managers, Superintendents, and fabrication teams to prioritize work and resolve project needs.

Modeling, Coordination & Constructability

• Create, review, and coordinate detailed HVAC, piping, plumbing, and related mechanical models for assigned projects.
• Develop coordination, shop, fabrication, hanger, sleeve, insert, equipment layout, final connection, and other project drawings as required.
• Use clash detection and coordination tools to identify, communicate, and resolve conflicts with other trades and building systems.
• Interpret architectural, structural, mechanical, and trade drawings to support accurate routing, equipment placement, constructability, and coordination.
• Identify ambiguities, omissions, design gaps, conflicts, and constructability concerns; assist project teams with RFIs and design clarification as needed.

Fabrication & Field Integration

• Prepare and support fabrication-ready models, drawings, spool sheets, bills of material, and related deliverables for piping, plumbing, HVAC, and associated equipment.
• Coordinate with fabrication and field teams to confirm model accuracy, installation sequencing, prefabrication opportunities, and project-specific requirements.
• Support field teams with model-based layout, Trimble or similar layout coordination, installation planning, and issue resolution.

Drawing Submittals, Deliverables & Project Documentation

• Prepare, review, and maintain coordination documents, drawing files, model updates, field deliverables, and project documentation.
• Review equipment submittals for size, quantity, arrangement, and impact on layout and coordination.
• Maintain accurate drawing revisions, coordination updates, RFI support documentation, and project communication records.
• Support project setup, file organization, database updates, and Stratus or similar field deliverable workflows for assigned projects.

Project Team Collaboration

• Attend and participate in project kickoff, VDC kickoff, coordination, progress, and field planning meetings.
• Communicate modeling progress, coordination issues, schedule impacts, and project risks clearly to the VDC Manager and project leadership.
• Maintain strong working relationships with internal project teams, general contractors, subcontractors, engineers, and field personnel.
• Make practical value engineering suggestions to improve coordination, reduce material or labor impacts, and support efficient installation.

Technical Guidance & Quality Control

• Provide day-to-day technical guidance to VDC Coordinators, Detailers, and Detailers-in-Training on assigned project tasks.
• Review assigned VDC deliverables for accuracy, quality, completeness, constructability, and adherence to company standards.
• Support training in Revit workflows, drawing standards, file management, Procore-based communication, field deliverables, and department procedures.
• Escalate workload, quality, coordination, or schedule concerns to the VDC Manager or Senior Lead VDC Coordinator in a timely manner.

Continuous Improvement

• Contribute to improvements in VDC standards, templates, workflows, QA/QC procedures, and drawing processes.
• Stay current with VDC tools, software updates, modeling best practices, and mechanical construction technology.
• Promote collaboration, accuracy, efficiency, and continuous improvement across VDC, project management, fabrication, and field operations.

Qualifications

• 5 years of experience in mechanical VDC, detailing, coordination, or related mechanical construction work.
• Strong proficiency in Revit, AutoCAD MEP, Navisworks, and BIM/VDC coordination workflows.
• Working knowledge of HVAC, piping, plumbing, mechanical systems, fabrication practices, and construction sequencing.
• Ability to read and interpret contract drawings, specifications, submittals, coordination drawings, and construction documentation.
• Experience supporting coordination meetings, clash resolution, RFIs, fabrication deliverables, and field layout processes.
• Experience with Procore, Bluebeam, Stratus, Microsoft Office, and layout technology preferred.
• Strong communication, organization, problem-solving, attention to detail, and team collaboration skills.
• Ability to manage multiple priorities, deadlines, and project coordination demands in a fast-paced mechanical contracting environment.