Warehouse Coordinator

For over 35 years, Harris Spice has been a reliable resource for a full range of spices, herbs, and innovative seasoning blends. We own international facilities that service multiple channels of trade such as industrial bulk, food service, and retail, having supported some of the largest national brands. As a fast-growing business, we’re looking for talented and diverse candidates to expand our business to the next level.

Position Overview/Job Summary:

The Warehouse Coordinator plays a vital role in ensuring the smooth operation of warehouse activities. This position involves overseeing the daily functions of the warehouse, including inventory management, shipping and receiving, and order fulfillment. The ideal candidate will possess a strong understanding of warehouse processes and demonstrate effective leadership skills to coordinate team efforts in a fast-paced environment. The Warehouse Coordinator is responsible for the timely and efficient flow of orders and materials to ensure orders are delivered on time. He/she will perform activities that support inbound, outbound, and general warehouse operations to ensure timely delivery and scheduling of freight and proper distribution of warehouse items. This includes planning driver routes, scheduling trucks, tracking and reporting on the progress of shipments. This position will also keep track of inventory stock and communicate with other departments as needed. A successful candidate must have strong organizational and communication skills as well as logistics experience.

Essential Job Functions:

• Ensure optimal warehouse operations by preparing and processing routine forms, reports, and documents (inbound documents, outbound documents, discrepancy reports, stock and damage claims, time sheets, requisitions, shipping labels, etc.) following standard procedures.
• Communicate with internal and external customers to support staff and customer needs. Respond to inquiries and telephone calls. Respond to requests by researching information.
• Plan and schedule all transfers, outbound and inbound orders
• Schedule receiving appointments with vendors for all inbound freight according to warehouse capacities to support proper inbound warehouse functioning.
• Complete inbound freight processes by performing inbound driver check-in and check-out.
• Ensure warehouse readiness for receiving by assigning receiving doors for inbound carriers.
• Process customer orders in IFS (MRP system) doing the required transactions for picking, staging, shipping, delivering, closing order, etc..
• Receive purchase orders in IFS (MRP system) doing the required transactions in the system
• Route company drivers efficiently to assure all orders are delivered according to schedule
• Schedule 3rd party carriers when needed
• Check orders, and print labels/documentation
• Close and process all orders to ensure that the billing is done on time
• Collaborate with other departments such as QA and Customer service to ensure smooth operations and timely delivery of goods
• Daily filing of documentation
• Maintain a clean, organized and safe warehouse environment
• Enforce OSHA and company safety guidelines to assure safe handling of equipment
• Back-up the WH leader at any of our 3 warehouses ( Anaheim, KB, La Palma )
• Ability to work with minimum supervision.
• Follow and enforce personal safety procedures and escalate to management.
• Regular and punctual attendance is required.
• Other duties as assigned.
• This position has no direct reports but may assist in training coworkers and/or covering absences.
• This job description describes just some of the main duties, activities and responsibilities for the role which may change at any time with or without prior notice.

Skills/Qualifications:

• High School Diploma or equivalent
• 1-3 Years of Traffic or Logistics experience
• Forklift certified
• Desired skillset: Strong Knowledge of WMS System
• (OSHA) Health & safety coordination experience preferred.
• Bilingual English/Spanish is a plus

Physical Requirements:

• Occasional lifting and/or moving up to 50 pounds.
• Repetitive standing, walking, bending, twisting, stooping, grasping, climbing, reaching, and moving about the facility
• Sit, use hands & fingers and arms, twist, bend, kneel, climb, push or pull
• Ability to work in a warehouse environment that can be hot, cool, & noisy at times

The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, the job description does not constitute a written or implied contract for employment. Harris Spice reserves the right to revise or change job duties and responsibilities as the need arises.

Equal Employment Opportunity Statement

Harris Spice is a certified Minority-owned business. Our business is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.